Meal Allowance – Increase of Flat Rates in 2020

New flat rates for meal allowances apply in Germany from 2020

Information on meal allowances and how to adjust them in projectfacts can be found in this post:

On business trips, not only travel and accommodation costs play a role, but also the employee’s meals. Since meal costs on the road can be considerably more expensive, employees can claim a meal allowance. The prerequisite for this is that the professional stays take place outside the employee’s own home and outside the regular place of work.

Statutory flat-rate amounts are specified for this purpose, which are determined not only by the place of stay but also by the duration. For an absence of more than eight hours, the employee previously received a flat rate of EUR 12. This is being increased to EUR 14 in 2020. For days on which the employee is absent for 24 hours, they will now receive a flat rate of EUR 28 instead of EUR 24.

The reason for our licence price increase is the regular price increases in rent, technology, infrastructure and also personnel. Rising costs make this step unavoidable in order to continue to stand by your side as a strong and reliable partner in the future.

How to adjust your meal allowance in projectfacts

Open the Configuration of your system and then select Finance from the categories on the left-hand side of the screen.

Now click on the Cost Types tile.

Select the desired meal allowance rate from the list of cost types.

You can now adjust the meal allowance rates as desired.

Note

The new meal allowance rates only apply to business trips that have already taken place in 2020. Past trips that have not yet been entered in the system still require the old rates. It is therefore advisable to create two different cost types for a transitional period: one with the 2019 rates and one with the new 2020 rates. This way both old and new trips can be entered in projectfacts.

In the cost types overview you can create a new cost type on the left-hand side of the screen. Select meal allowance rate as the type of cost type. You can then configure an additional meal allowance rate for 2020. Make sure that the remaining settings also match those of your original allowance.