Your time recording software for projects and billing
Record your employees' working and project times via check-in. Bill project times directly to the customer and manage leave and illness.
Enquire nowWhat is time recording?
Time recording is the systematic capture and documentation of employees' working time, often supplemented by allocating that time to projects and jobs. Time recording software like projectfacts records working and project times digitally, generates timesheets from them and takes the times straight through to billing.
This is how you combine time recording and billing in a single system: your employees check in, book their time to projects and you bill the work according to project progress. If your team mainly needs mobile access, read more about online time recording; for pure project analysis, there is project time recording.
How to recognise good time recording
ECJ-compliant
The ECJ requires a reliable, objective and accessible time recording system. With projectfacts, you fulfil the time recording obligation 100%.
Working and project time
Good time recording separates pure attendance time from the time booked to projects and makes both analysable.
GDPR & server location Germany
projectfacts is developed and hosted in Germany. Your time data remains GDPR-compliant on German servers.
All-in-one integration
In projectfacts, time recording is attached directly to projects, tickets, invoicing and HR management instead of sitting in an isolated solution.
Your time recording software
With projectfacts, you record working and project times quickly, easily and reliably. All data is stored online in the cloud. This means you and your employees can check in and out at any time and from anywhere, whether in the office, home office or on the move.
The obligation introduced by the ECJ makes a time recording system essential. With projectfacts, you already meet all requirements and create real added value for your company. Use time recording for your projects, for example. To see how this fits into a wider context, take a look at the software for service providers.
Advantages of digital time recording
In the office, home office or on the move
With projectfacts, employees can record their attendance times quickly and easily online. We offer a web-based program that lets you check in and out from anywhere.
Via smartphone, PC or terminal
Check in flexibly, whether via smartphone, at the PC or at the terminal in the company. This ensures that working times are always recorded reliably and accurately.
Book and bill project times
Your employees simply book their attendance time to projects. The assigned times then appear on the timesheet and in the billing for the customer.
Highlights of your time recording
For all common working models
Document working hours
Reliably document your employees' working hours. Recording is quick and easy online and is suitable for all common working time models such as part-time or flexitime. Breaks can be recorded too. Thanks to the fast and intuitive handling, time recording is child's play. A positive side effect: you always have up-to-date working times for your accounting and project analyses.
More about working time recording
Working vs. project times
Record and bill project times
Employees assign the working time recorded with the time recording software directly to the projects, sub-projects or work packages into which the corresponding effort has gone. The advantage? Project progress can be read off from the hours booked, and the recorded times are automatically taken through to billing.
More about project times
Documenting and billing working hours
Time sheet
Digital time recording is an excellent basis for creating timesheets and invoices. With projectfacts, you collect recorded times automatically and continuously. This means you don't have to laboriously gather them together or maintain them in long Excel lists.
You generate a timesheet at the touch of a button. With it, you prove to the customer all the booked and billable activities carried out within the project. The assignment to invoice items is fully automatic, so that billing is always carried out exactly according to the current project progress.
More about timesheets
Your digital leave account
Vacation management
Manage leave in a central online system. Your employees keep an overview via the digital leave account. You request, review and approve new leave directly in the software. Approved leave is automatically transferred to the team calendar and taken into account in capacity planning.
More about vacation management
Managing illness and the like
Absence management
Your employees can report sick directly online. The doctor's certificate can also be uploaded directly. This saves your employees the trip to the post office and keeps your HR department always up to date. Other forms of absence, e.g. for parental leave or vocational school, can also be created and managed individually. The calendar keeps your team informed at all times.
More about absence management“The support provided by 5 Point AG stands out for its friendliness, competence and speed. The continuous development of projectfacts enables us to optimise our processes on an ongoing basis. In summary, we can say that projectfacts has become an important part of our processes.”
– Pentos
Check-in and check-out
Record times online
With projectfacts, your employees are as flexible as possible, whether in the office, in the home office or on the move. They check in and out at the touch of a button. They can also assign the recorded time directly to the appropriate project online.
The end device does not matter. As a web app, projectfacts runs on almost any device, in particular PCs, smartphones or terminals.
More about online time recording
PC, terminal or mobile?
Time recording systems
projectfacts offers you a complete time recording system for your company. The time recording program is available online anywhere and at any time. This means you can access it on almost any device, whether mobile or stationary.
On request, we can also set up projectfacts on a time recording terminal in your company. This lets your employees conveniently check in and out using a chip or ID card.
More about time recording systemsGet started right away with time recording from projectfacts!
Record and book your working times quickly, easily and reliably. With projectfacts, you always have all your attendance and project times in view and can even bill them directly.
Enquire nowCentral features for time recording in your company
Attendance and project time
Attendance time shows how long an employee has worked on a particular day. Project times tell you what your employee worked on during that time. To do this, your employees book individual parts of their attendance time to the projects they were working on.
Full-time, part-time or flexitime
With projectfacts, you can map all common working time models: full-time and part-time work, flexitime, trust-based working, night and shift work, working time accounts and much more. Whatever working model is used in your company, projectfacts gives you a suitable solution.
Home office & external appointments
If your employees work from home, they can check in via the web interface. Even on external projects, time recording can be started, paused and stopped on the move at any time. The check-in/check-out function gives you maximum flexibility.
Absences, illness & leave
Employee absences such as illness or leave can be managed with ease. You can also define individual times, e.g. for vocational school, further training, external customer appointments, etc. Individual rules can be stored for each type of time. This gives you maximum flexibility.
Break rules and times
The law prescribes certain minimum breaks depending on the duration of the activity. If this break time is not reached, the employee receives a notification if required. If the recorded break time is less than prescribed, the difference can also be topped up automatically.
ECJ ruling
The ECJ requires companies to record time. With projectfacts, you are equipped for the time recording obligation. You fulfil all legal requirements 100%. You also enjoy the many benefits that time recording brings for your business and your employees.
Time recording obligation according to the ECJ
The recording of working hours is mandatory in all EU member states. Specifically, the ECJ requires a reliable, objective and accessible time recording system for employees. projectfacts offers you a software solution with which you can meet all the requirements of the time recording obligation.
Time recording for tickets, sales opportunities, appointments …
With projectfacts, you have one system for all company processes. This offers considerable advantages. If you use the ticket system, for example, times can be booked to projects directly from tickets. Appointments and sales opportunities can also have times booked to them directly. This ensures two things at once:
- Times can always be booked exactly to the work process in which they arise
- Employees can book their times from anywhere, no matter where they currently are in the system
Simply book times
Booking times is just as easy as time recording itself. Projects can be selected from a predefined list, and new projects can be created easily. Templates let you define whether the booked time is billable or not. If it is, the external time used for billing is displayed straight away.
Service intervals such as quarter- or half-hourly cycles can be integrated into the system with ease this way. But the most important thing is: your effort goes down and the degree of automation goes up.
Monitor projects with your time recording
Project controlling via time recording
Digital time recording for projects offers you numerous ways to monitor the progress and success of projects. Based on the booked times, you can quickly see whether your projects are developing as intended or whether things are getting stuck in certain places. The time recording software links working time directly to your projects and allows a clean evaluation and billing of projects. For pure project analysis, you can find more on the project time recording page.
Analyse automatically and decide with confidence
By integrating time recording with other business processes in your company, you are able to make well-founded decisions quickly. projectfacts helps you keep an overview and enables you to make decisions promptly and in a data-driven way:
- Which projects are particularly labour-intensive and possibly unprofitable?
- Which employees are active in which projects, and how heavily are they utilised?
- How do your projects perform in a target/actual comparison against relevant project KPIs?
- How efficiently are your projects likely to be completed (earned value analysis)?
Record your working time online now with projectfacts
Document your working time in projectfacts from now on. This opens up many possibilities for you: billing project times, carrying out working time analyses and, above all, you are on the safe side legally!
Enquire nowFurther features of time recording
- Attendance times
- Project times
- Proof of activity
- Week view / Month view
- Overtime account
- Sick days
- Leave management
- Billable via invoicing
- Stopwatch function
- Mobile access
- Various holiday calendars
- Absences
- Budget and effort calculation
- Individual templates
- Internal & external hourly rates