Software for online project time recording

Record, book and bill project times with a complete solution for project time recording for your employees.

Online attendance time recording and project time recording

Project time recording is one of the central components of projectfacts. Employees record their attendance times and then post them to projects. You can easily bill and verify project times with the software.

Attendance time

The attendance time reflects when, where and for how long your employees have been working. They can log in online at any time – whether they are in the office, working from home or on their smartphone. Thanks to the cloud connection, your employees can record times anywhere and at any time.

Project time

The recorded attendance times can be flexibly booked to projects. For example, an 8-hour day can be divided into two projects of 4 hours each. Of course, any other division is also possible. Times can be booked to entire projects, sub-projects or work packages.

Advantages of project time tracking for your project management

By linking project management and project-related time recording, you benefit in two ways. On the one hand, the recorded project times allow comprehensive analyses, e.g. on employee utilization and project profitability. Secondly, project time recording forms the basis for billing and timesheets.

Project efficiency

It is often difficult to assess whether a project is being handled efficiently. projectfacts helps you with this assessment by providing you with all the relevant data. This is based on key financial figures and project hours recorded by your employees. The target/actual comparison shows you how your projects are performing:

Project accounting

With projectfacts, you can easily invoice project times. Your employees book attendance times for the tasks they are working on. This can be used to create performance records that you can check internally or forward to the customer. The recorded project times can be used directly for billing. The software automatically reminds you when a new invoice can be issued.

Test our online project time recording now

Benefit from seamless documentation, greater efficiency and simpler invoicing for your customer projects. See the benefits of project time recording for yourself.

From project time recording to invoicing

Projects require a large number of invoices with countless individual items: some are fixed-price items, others are cost-dependent. With projectfacts, we have an ideal solution for mixed billing. Take advantage of another benefit of the integrated system with our software.

Verify project times

Customers often want a performance record, projectfacts generates these automatically. They contain all the activities booked by your employees and the associated project time – broken down by the respective sub-project or work package. Internally booked hours are not displayed if they are not to be invoiced to the customer. To this end, projectfacts consistently distinguishes between billable and non-billable services.

Accounting for project times

If you use projectfacts for project time recording, you have an ideal basis for invoicing. Thanks to the time and project-specific booking of your employees, all project hours end up on the correct invoice. You can decide for yourself what you want to invoice and when – or you can be automatically informed when you can issue the next invoice. A suitable document can then be generated with just one click.

Online project time tracking made easy

Just as important as good functionality of the project hours recording is its usability. Even the best approaches often fail because they are cumbersome or counter-intuitive. That’s why project time recording in projectfacts was designed for simplicity and speed right from the start. As a result, employees record and book their working days in less than five minutes. We achieve this with a user-friendly web interface and processes that are as simple as possible. This makes project time recording quick, easy and intuitive.

Time Matrix

One example of “simple processes” is a tool that we have named Time Matrix. It is ideal for booking recurring work quickly and according to fixed rules.

Templates

Employees often have daily routines that are repeated. They can create and reuse templates so that they don’t have to rebook their activities every time.

Stopwatch

The stopwatch helps you whenever exact billing of project times is required. Activate it at the start of work, switch it off again at the end and record the time directly.

Further features of the project time software

Project time recording offers you many other advantages that make work easier for you and your employees:

Chargeable services

With our project time software, you can differentiate between billable and non-billable times. This distinction is often required for invoicing. As a result, internally booked times do not appear on the invoice, but only those that the customer should actually pay for.

Interval billing

projectfacts is the solution for invoicing in specific cycles. Do you want to invoice your customers for services in quarter or half-hour cycles instead of to the minute, for example? No problem with projectfacts. You can create invoices for support in your service center in no time at all.

Working time models

Our project time recording system can be applied to all common working time models: whether it’s trust-based working hours or overtime regulations, special arrangements for project work at weekends and on public holidays. All these agreements can also be integrated into the projectfacts time recording system.

Release processes

Create internal and external approvals for the recorded project time. This means that the customer only sees exactly what is relevant to them on the timesheet. Project times are approved directly in the software. The reviewer receives a message and the employee is notified in the system immediately after approval.

Record and bill project times with one software

With projectfacts, you can rely on an integrated software solution for recording and accounting your employee times. From documentation to payroll accounting – all in one system.

Efficiency analysis with the help of project time recording

With projectfacts, you can not only record your project time. You can also analyze it, for example by customer, employee or activity. These project efficiency analyses are particularly valuable. You can see at a glance which customers are responsible for what proportion of your project-related employee hours. Unprofitable projects can be identified immediately and you have the opportunity to take countermeasures. Several tools are available to you for this purpose:

They also recognize when certain work packages frequently lead to a large number of hours. Employees who are currently under particular pressure can be quickly identified and rescheduled for the future. Integrated project time recording allows you to react flexibly to projects and optimize the workload of your employees.

Project time recording at a glance

All-in-one solution

Easily record project times online with software

Proof of performance

Create performance records & timesheets automatically

Accounting for project times

Billing project times directly to the customer

Evaluate project times

Automatic analyses and reports on the efficiency of your projects

Internal & external times

Separate internal and billable working hours

Release of times

Release processes for recorded project times according to your requirements

Still have questions? We have the right answer!

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