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Timesheet and proof of hours: the software for activity reports

With the projectfacts timesheet software, you create, check and send proof of hours and activity reports. Document your employees' working hours at the customer's premises.

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The software for timesheets

Often, times recorded by employees have to be checked and approved internally. This is frequently done using a classic Excel spreadsheet. The improvised timesheet is given the columns 'Date', 'Activity' and 'Time', and that's it.

Leave spreadsheets like these behind and switch to an automatic solution for your timesheets. Software makes your life easier. projectfacts creates timesheets and activity reports automatically. Activities performed are listed with the correct date, a description and their duration.

What is a proof of hours?

A proof of hours, also known as a time record or statement of hours, is a structured breakdown of the working time performed, documenting the date, activity and duration for each employee. It serves as evidence towards the employer, customers and auditors, and forms the basis for approval and billing.

While a timesheet initially captures the times, it becomes a binding record once it has been checked and approved as a proof of hours. Created digitally, an online proof of hours covers all booked times without gaps and can be attached directly to the invoice as an activity report.

Digital proof of hours or Excel and paper?

Whether a proof of hours holds up with the customer, in accounting or during an audit depends on how completely and traceably it is created. The comparison shows why a digital proof of hours is ahead of the paper slip and the Excel spreadsheet.

Digital proof of hours with projectfacts

  • Times are recorded automatically with date, activity and duration
  • Integrated approval process by supervisors before billing
  • Complete, traceable documentation as an activity report
  • Central storage, developed and operated in Germany, GDPR-compliant

Excel spreadsheet or timesheet on paper

  • Times are entered by hand, transposed figures go unnoticed
  • Approval and checking happen by email or word of mouth, without a fixed process
  • Subsequent changes are barely traceable
  • Templates are scattered around, a central evaluation is missing

Our triad of time recording, proof of hours and hourly billing

Time recording

The integrated time recording in projectfacts lets your employees document attendance times accurately at any time. They simply log in and out again online, on mobile or at the terminal.

Proof of hours

Recorded attendance times can easily be booked to projects and work packages. This means you know exactly who completed which task and when. The ideal basis for a complete proof of hours.

Hourly billing

The software handles the clean documentation for you. Whenever a new invoice can be issued, the system reminds you automatically and compiles all items for the invoice correctly.

The software for timesheets and activity reports

Simplify your accounting processes with a complete solution for time management: documenting, checking and verifying times is quick and easy online with us.

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Easily document and verify working hours

Timesheets (sometimes also called report sheets) document work performed in a specific period. Employees enter their working hours manually into predefined tables, i.e. the timesheet.

These tables provide, for example, a monthly overview of an employee's activities. They primarily serve to prove and evidence performance towards the employer.

Time recording

With projectfacts, you simplify time recording. Instead of entering working hours manually into tables, they are recorded automatically. Use our online time recording software for this.

Your employees record working hours simply via the web app and book them to the associated activities. The times are collected and noted automatically on the timesheet. You can also distinguish between internal and external times.

  • Integrated time recording – online, mobile and at the terminal
  • Record attendance times automatically and book them to projects
  • Distinguish between internal and billable time if you wish

Activity report

How do you minimise the effort of recording and checking? How do you approve times neatly collected for billing? projectfacts provides the right answers. The timesheet software integrates your processes without interfaces.

Automatic recording and simple documentation allow working hours to be evidenced transparently. But it is not only you as an employer who benefits from proof. Customers often want to receive proof of the work performed too. Timesheet software helps you with this as well.

  • No more double work thanks to the timesheet software
  • Booked employee hours are compiled automatically, online too
  • Clear presentation in your own layout and corporate design

Approval and hourly billing

Times on the timesheet often have to be approved internally before they are billed. projectfacts provides you with a suitable process solution for this as well.

Approval process

Timesheets frequently need to be checked before they are approved for billing. In projectfacts, you simply submit report sheets to a supervisor for review. The reviewer can adjust the times as needed. Once the times have been checked, you invoice the customer with the activity report attached. This way, recording, checking and billing are integrated into your time recording software and offer real added value.

Hourly billing

What actually happened during the billed time? This question is of interest not only for the internal control process, but also for the customer. From the booked project times, the software automatically generates an invoice. The activity report can be attached directly to the invoice. It shows information about the person responsible, the time performed and the exact activity.

Test the solution for your timesheets

Reduce the workload for your employees with a digital solution for time management. Work can be documented easily and, if desired, collected in an activity report.

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Timesheets at a glance

Create online

Create timesheets online

Complete workflow

From time recording to hourly billing

Checking & approval

Internal or external approval of booked times

Layout with your own design

Proof of performance with date, booked time and description of the task

Complete documentation

Complete documentation for your customers thanks to proof of performance

Still have questions? We have the right answer!

Give us a call, send us an email or take a look at our FAQ section! We are happy to answer your questions!

Contact us to the FAQ to the help center

Frequently asked questions

What is a timesheet?
Timesheets (sometimes also called report sheets) document work performed in a specific period and provide, for example, a monthly overview of an employee's activities. They primarily serve to prove and evidence performance towards the employer.
What is a proof of hours?
A proof of hours, also known as a time record or statement of hours, is a structured breakdown of the working time performed, with date, activity and duration for each employee. It serves as evidence towards the employer, customers and auditors, and is the basis for approval and billing.
What belongs on a proof of hours?
A complete proof of hours lists the date, the activity carried out and its duration for each entry, plus the person responsible and the assignment to a project or customer. In projectfacts, these details arise automatically from the booked times, so that timesheets and activity reports are complete without any rework.
Is a digital proof of hours valid?
A digital proof of hours is just as valid as a paper record, as long as it documents the times performed completely and traceably. projectfacts supports time recording in the spirit of the ECJ ruling on working time recording: times are captured with date and activity, checked via an approval process and stored traceably.
How does projectfacts create timesheets automatically?
Instead of entering working hours manually into tables, they are recorded automatically via the integrated online time recording. Your employees book times to the associated activities, which are collected and noted automatically on the timesheet with date, description and duration.
Can I distinguish between internal and external times?
Yes, you can distinguish between internal and billable time if you wish. Recorded attendance times can easily be booked to projects and work packages, so you know exactly who completed which task and when.
How does the approval process for timesheets work?
Timesheets frequently need to be checked before they are approved for billing. In projectfacts, you simply submit report sheets to a supervisor for review, who can adjust the times as needed before the invoice is issued.
What is an activity report for?
An activity report transparently evidences the work performed – not only for you as an employer, but often for customers too. Booked employee hours are compiled automatically and presented clearly in your own layout and corporate design.
How is the timesheet connected to billing?
From the booked project times, the software automatically generates an invoice to which the activity report can be attached directly. It shows information about the person responsible, the time performed and the exact activity. This way, recording, checking and billing are integrated.