Flexible online time recording in the cloud
Record your employees' times online via check-in/check-out – in the office, home office or on the move.
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Online time recording for your company – simple and flexible
Online time recording costs you less than 5 minutes a day with projectfacts. Regardless of where your employees are currently located. You can check in and out flexibly at any time via the web interface.
Web-based time recording in the cloud allows you to document working times conveniently and seamlessly, whether from a computer or a mobile phone. Time clocks, handouts and Excel sheets are a thing of the past.
Even if your employees are away on external appointments or working from home: with simple online time recording, you can check in and out anywhere and at any time, even via smartphone.
- Recording working times online made easy
- Book and bill attendance times to projects
- Systematic management of working hours and absences
- Analyses of employee utilisation and project efficiency
What is online time recording?
Online time recording means that employees record their working times via the web browser instead of a fixed time clock. The times are stored in the cloud and are available at any time for the office, home office and mobile working.
Web-based
Recording runs via check-in/check-out directly in the browser, with no installation at all. This is how web-based time recording works on any device, from PC to smartphone.
In the cloud
All times are held centrally in the cloud and are available on the PC, via smartphone or at the terminal. Online hour recording therefore always stays up to date.
GDPR-compliant
Every employee records their times via an individual login. Personal data is protected in this way and recording remains GDPR-compliant.
Server location in Germany
projectfacts is developed and hosted in Germany. Your online time recording data therefore stays within the German legal framework.
Highlights of the online time recording software
Simply check in & out online
Check in online at the touch of a button and the time recording begins. Taking a break and checking out is of course just as easy. Whether with a PC, smartphone or at the terminal.
Anywhere & anytime in the cloud
projectfacts time recording is available anytime and anywhere. Log in from your home office, record times on the move or at your desk in the office. This is what modern & flexible work looks like.
Prove times & settle accounts
Book your times to projects and easily prove your working hours using timesheets. Invoice times directly to the customer. Hourly rates and surcharges are automatically taken into account.
Record your employees' working hours online
With flexible online time recording, your employees can easily document their times. They can simply check in and out via the web interface – whether in the office, home office or on the move.
Enquire nowWorking hours, breaks and overtime
With the projectfacts time recording software you fulfil all legal requirements for a time recording system.
Labour law
Record all overtime reliably and ensure that break rules are adhered to and that the daily and weekly working hours are not exceeded.
ECJ
Record all your employees' working time with a reliable, objective and accessible system.
GDPR
Record times for each employee securely and with an individual login – GDPR-compliant.
Record working hours
With projectfacts, you can document all your employees' working times easily and reliably. The entire working time is recorded, from the start to the end of the working day. You can also see whether your employees are currently checked in at the office, working from home or on the move. A dedicated topic page shows how to use pure working time recording in detail.
Observe the break rules
Employees can log in and out online for breaks at any time. The software automatically checks whether the applicable minimum break time has been observed.
Documenting overtime
If your employees work longer than planned, the additional work is automatically credited to them as overtime. Various reports give you a detailed insight into your team's overtime balance.
Useful features for your online time recording
With projectfacts, you don't just record attendance and project times. All common working time models can be mapped in digital form. You can also easily manage overtime and absences such as holidays and sickness.
Whether classic web-based time recording for the team or hour recording for individual employees: projectfacts maps both cases in a single system.
Working time models
No matter which working time model is used in your company: with projectfacts online time recording, you can accommodate all variants: flexitime, trust-based, weekend or night work. Contractually agreed working hours and absences (e.g. short-time or part-time work) can also be easily implemented in the system.
Holiday and sick leave
Absences such as public holidays, annual leave or sickness are no problem for projectfacts. The public holiday calendar valid for you is automatically stored. Annual leave can be easily entered or changed at any time. Absences are also listed in the central calendar. This means that all team members are automatically in the picture.
Overtime
With projectfacts online time recording, you can reliably record your employees' overtime. If you wish, you can display this in the form of a traffic light, cap it or pay it out as standard. All processes relating to overtime can be freely configured according to your needs.
Time sheet
Simply create timesheets for your customers based on recorded times. This allows your customers to see immediately how much time your employees have spent on which activities. And the best thing is: projectfacts creates timesheets automatically in no time at all. Save yourself manual work and discussions about invoicing. The time sheet delivers the online proof of hours at the touch of a button.
"Every introduction of new software is time-consuming. However, we very quickly achieved that the "time recording" module was used by everyone."
Attendance and project times
projectfacts distinguishes between two different types of time: attendance time and project time.
Record attendance times
Attendance time refers to the gross time that your internal and external employees spend at work each day. In the past, attendance times were recorded using a time clock. Online time recording with projectfacts, on the other hand, offers a number of advantages:
- You can record times online anytime and anywhere
- You are completely mobile and can log in and out at any time
- Web-based time recording works for the office, in the home office and for external appointments
Thanks to the simple handling, your employees will quickly get used to the principle. You retain a complete overview of who is currently working where.
Book project times
The attendance time only tells you who worked when and where. But you don't know what they were working on. This is where project time comes in. Employees can book individual parts of their attendance to projects. This gives you a powerful tool for accounting, analysis and controlling.
- Book attendance times easily and flexibly for projects
- Comprehensive options for analysis and controlling
- Record and book working times where they occur
Accounting for project times
projectfacts offers more than just online time recording. You can invoice times booked on a project directly to the customer. Individual hourly rates and time surcharges for night or weekend work are automatically taken into account.
Invoicing works at the touch of a button and can be linked to any payment plans and billing rules. The software also creates an activity report for your documentation. You can also automate your project billing if you wish.
Useful tools for your online time recording
Various service functions help to make handling as intuitive as possible. These include:
Stopwatch
Whenever it comes down to the minute. Measure your working time precisely with the integrated stopwatch in projectfacts. Billing couldn't be more precise.
Templates
Simply create templates for time booking. This allows you to book time with just one click. Templates can be saved as bookmarks. So you always have direct access.
Top projects
Projects that are currently moving your entire team are also at the top of projectfacts. This allows your employees to book their time even faster. There is also no need to search for the right project.
Weekly booking
Many employees have tasks that are repeated on a weekly basis. Online time recording provides a simple tool for this. Here you can book times directly on a weekly basis.
Discover the advantages of online time recording
With projectfacts, you not only meet the requirements of the ECJ, but also create the basis for comprehensive time management in your company – including holiday, sick leave, overtime and more.
Enquire nowAnalysis and controlling
In projectfacts, you have the option of defining individual performance times for your controlling. These can be made up of billable and non-billable times or, for example, only include certain projects. This allows you to analyse times exactly as you need them for your controlling.
This turns pure online time recording into precise online performance recording that gives you the basis for reliable evaluations.
Analyse employee utilisation
Time recording provides you with a lot of valuable information. You can see at a glance when employees are investing a lot of time in certain projects. You don't even have to take action yourself: the warning function notifies you in good time. Overstaffing of projects can also be easily recognised if many employees only book small time budgets.
Profitability of projects
The evaluation options also include the profitability of projects as a whole. With contribution margins and target/actual comparisons, you can see how your projects are doing at any time. You always have an overview of how efficiently your projects are progressing. Time recording provides you with an effective tool for keeping track of the status of your projects.
Online time recording at a glance
Fast time recording
Detailed online time recording in under 5 minutes a day, particularly practical for service providers, for example
Flexible hardware
Check in and out online, mobile or at the terminal
Assign project
Simply book times recorded online to projects
Further functions
Additional features such as stopwatch, templates and weekly booking
Surcharges
Automatic time bonuses for night or weekend work
Evaluation
Analyses and reports on employee utilisation and project efficiency
Still have questions? We have the right answer!
Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!