Working time recording software for employees
Web-based working time recording with check-in/check-out for office, home office and mobile. Manage your employees' overtime, vacation and sick leave.
Enquire nowSimply record working times online
With projectfacts, your employees can record their working time – whether online, mobile or at a terminal. With projectfacts, recording working time is easy and takes hardly any time. Factors that determine the success of introducing a time recording system.
When your employees arrive at the office in the morning, all they need to do is tap their profile on the terminal to check in. If they remain in the home office, the working time recording is activated online via the projectfacts web interface. Your employees can also access the program via the web app at any time on the move to check in and out.
What is working time recording?
Working time recording refers to the systematic recording of employees' working hours, i.e. the start, end and duration of daily work including breaks and overtime. A working time recording software (also known as a working hours programme) records these times online, mobile or at a terminal and evaluates them automatically.
What matters in a working time recording software
- Legal obligation: Since the ECJ's landmark ruling, working time recording is mandatory, regardless of the working time model.
- Breaks and overtime: Statutory minimum breaks are automatically taken into account on request, and overtime is documented on an ongoing basis.
- Working time models: Trust-based working time, flexitime, part-time, full-time and short-time working can be flexibly mapped.
- Location-independent and web-based: Employees record their working time in the office, home office or on the move, entirely without local installation.
- Data protection: Development and hosting in Germany, GDPR-compliant.
Record times online
Our online working time recording is available wherever you are. We offer a web-based solution that allows you to record working times from anywhere – whether in the office, home office or on the move. You are flexible at all times and can check in and out on almost any device.
Bill times
Your employees can quickly and easily book working hours to the customer projects they are currently working on. These times can be verified via timesheets and billed directly to the customer. The correct hourly rates and surcharges are calculated automatically.
Analysis & Report
The intuitive operation makes recording working time easy. You stay up to date on who is currently working on what. The working time already completed is automatically calculated and clearly displayed. Overtime and vacation entitlements also change live in the system.
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Advantages of online working time recording software
For your employees
The simple and intuitive operation of the working time recording software creates a high level of acceptance and routine for your employees. The certainty of being able to reliably record work performed, regardless of time or location, creates trust and relieves employees of their own record-keeping. This allows your team to concentrate on the important projects.
For management
The working time recording system adapts precisely to the needs of your company with regard to the working time model and the handling of overtime. This frees you from additional tools and cumbersome Excel solutions. Overviews and analyses help you to keep track of working hours, vacation, illness and overtime at all times. These can also be exported as Excel or PDF reports.
Easily record your employees' working hours online
The ECJ has ruled that time recording will become mandatory. Meet all legal requirements now with online working time recording. Track attendance times and overtime with an all-in-one system.
Enquire nowWorking time models and surcharge rates
You can use projectfacts for all forms of working time models, such as trust-based working time, flexitime and more. The ECJ's landmark ruling even makes working time recording mandatory, regardless of the specific working time model. With projectfacts, you are already prepared for the new regulations and can flexibly record working times online.
Set working hours flexibly
Working hours can be defined for the entire week, but also individually for each day of the week. Absences or availability at the weekend can be easily specified and in turn serve as information for other employees in your company.
Digitally mapping working time models
In addition to fixed part-time or full-time models, you can also easily map short-time working or flexible working time arrangements with home office. For example, it can be set if employees are only in the company on certain days of the week or only work half days on other days.
Overtime in working time recording
Your employees' overtime is always documented up to date. You can define a wide variety of rules on how overtime should be handled.
Record overtime
Define thresholds above which additional work is recorded as an overtime hour (e.g. only 15 minutes after the end of the working day). You can also set maximum values for global overtime (i.e. the total number of overtime hours accumulated) or overtime per month. This way, you can be sure that employees are not hoarding excessive financial or vacation entitlements.
Pay out overtime
Accumulated overtime can be paid out or reduced in no time at all. Here too, you have maximum freedom to decide how this should be done: automatically monthly with the salary or at the explicit request of your employees. Our online working time recording system always aligns with your processes and specifications when handling overtime.
"Our employees agree: With projectfacts, time recording is much easier and more convenient than in Excel."
Automatically regulate break times
The law stipulates that employees working between six and nine hours must take a break of at least 30 minutes; for longer working hours, it is 45 minutes. In addition, employees may not work longer than six hours without taking a break.
Break times can be regulated automatically in the system. If required, statutory minimum breaks are automatically deducted from the attendance time if employees have not entered the corresponding break times themselves. As an additional aid, employees receive a notification in the system if they fall short of their break times. In this way, not only you but also your employees benefit from online working time recording.
Vacation and illness
To provide you with optimal support for your personnel management, projectfacts collects all relevant information about your employees. In a digital employee file, you can see contract regulations, overtime, vacation and sick days as well as working hours at a glance.
Manage vacations
Your employees can submit vacation requests directly in the software. Approval is also granted online by the line manager or project manager. The vacation days are displayed in the team calendar and automatically taken into account in capacity planning, for example.
Manage illness
If desired, your employees can call in sick via the system, and the medical certificate can also be uploaded directly online. This gives you seamless digital documentation. Employees who report sick are automatically excluded from capacity planning.
Manage working hours, vacation and illness
Rely on a complete solution for time management in your company. Manage all attendance and absence times easily with a complete online package.
Enquire nowAttendance and project times
In addition to pure attendance time, the allocation of work performed to internal or customer projects is often relevant for companies. A good working time recording system should therefore also make it easy to book the recorded working time to the associated activities. This is precisely where projectfacts can play to another of its strengths through the link with integrated project management.
- Record working hours and easily book them to projects
- Select projects from a list or create new projects
- Easy handling thanks to templates, weekly booking and top projects
- Store individual booking rights and billing standards
Document attendance times
With projectfacts, you can display a weekly overview of your employees' working hours. Identify peaks in the workload affecting individual employees or entire departments. You can also see on which days overtime has been worked. An additional target/actual analysis shows you the difference between required and actual working hours at a glance.
Analyze project times
In the same way, you have the option of limiting your overview to project times. This means you can always keep an eye on which projects are particularly labor-intensive and can make adjustments if necessary. You can easily assign new employees using personnel deployment planning. Systematic recording and booking of working hours also incidentally helps you to ensure the profitability of customer projects.
Bill times to the customer
Times that you have assigned to customer projects are automatically adopted for billing. Hourly rates and
surcharges for weekend or night work are calculated by the system. Reliable working time recording helps you to keep track of internally worked hours as well as to correctly prepare external invoices. At the same time, you always have individually created timesheets to hand in order to be able to verify booked times to third parties.
Convince yourself of the advantages of online working time recording
Record attendance times, manage your break rules and manage your employees' vacations and illnesses. In addition, you can book working hours to your projects and bill them to the customer.
Enquire nowWide range of options for analysis
You can view how regularly your employees record their working hours at any time. Very long working hours and the resulting overtime can be identified at a glance. Conversely, you can also identify larger gaps and intervene quickly in both cases.
Recording project time in addition to pure attendance time considerably expands your options: you can see what proportion of their working time your employees invest in which projects. Project times can also be defined in advance if required. This in turn influences the plannable time of your employees.
To help you keep track of the wide variety of information on your employees' working hours, you can quickly and easily compile relevant data in the form of reports. Here too, you enjoy maximum freedom to display data exactly as you personally prefer.
- How much time do your employees invest in which projects?
- Define project times in advance if desired
- Assign your staff to projects easily and flexibly with the scheduling assistant
- Combine effective project planning with a good work-life balance
Working time recording at a glance
All-in-one solution
An all-in-one software for online working time recording
Anywhere and at any time
Record your working hours – online, mobile or at the terminal
Keep an overview
Keep track of attendance and project times
Manage absences
Manage working hours, illness, vacation and overtime
Bill times
Use working time recording for automatic customer billing
Evaluate times
Benefit from automatic analyses and reports
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