Software for vacation management
Online vacation management in the software. Process vacation requests online, use projectfacts as a tool for your vacation management.
Enquire nowWhat is vacation management software?
Vacation management software is a digital system that lets employees submit leave requests online and managers check and approve them electronically. It replaces paper forms and Excel lists: managing leave requests, calculating remaining leave and showing approved leave in the team calendar all come together centrally in one tool.
Manage vacations online
Online vacation management software makes life easier for the HR department. With projectfacts, employees can apply for leave online. They are also checked and approved directly in the system. Granted leave is clearly displayed in the team calendar.
Request vacation
Applying for a vacation is quick and easy with projectfacts. Simply enter the desired period online and send it off. And you're done.
Check & release vacation
Leave requests are automatically sent to the right person, e.g. the line manager or project manager. They can check and approve the request directly online.
Calendar overview
Vacation granted is automatically displayed in the team calendar, and a substitute can also be displayed if required. This allows your team to plan optimally for the future.
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Request and approve vacations
Managing online leave requests with one click
You can use the web app to request leave anytime and anywhere – whether you're in the office, working from home or on the move. Simply call up the leave request, enter the period and send it off directly. Save yourself paper forms and a trip to the HR department. This is how modern vacation management works.
Integrated approval process
If leave is requested, the line manager or project manager automatically receives a message. They can view and approve the leave request directly online. This saves you a lot of time because you can check and approve leave requests without any paper. The employee is automatically informed of the result of the check.
This is how you manage leave requests online and entirely electronically: the electronic leave request fully replaces the paper form, and every processing step is documented traceably.
Digital vacation management made easy
Would you like to manage your employees' vacations with an online system? With projectfacts, you can apply for, check and approve leave. The digital vacation account provides an overview.
Enquire nowManaging leave requests online: how to recognise good software
If you want to manage leave requests online, the software should cover these points:
- Online request and approval: submit, check and approve leave requests online with one click.
- Electronic leave request: a fully digital request instead of a paper form, with automatic notification of the line manager.
- Digital vacation account: remaining leave as well as days taken and requested, at a glance at any time.
- Team calendar: approved leave is displayed automatically and taken into account in planning.
- GDPR compliant and hosted in Germany: personnel data stays legally secure in a German data centre.
For a broader view of all absence types such as illness and absenteeism, use absence management; working hours and overtime are recorded in working time recording.
The complete solution for your vacation management
The digital vacation account
HR managers and employees can use the digital vacation account to see how many vacation days they have available in the current calendar year at any time. It takes into account vacation days taken, approved and currently requested. Employees can also find their current overtime account here – even with a limit and traffic light function if desired.
Vacation in the team calendar
Approved vacations are automatically transferred to the team calendar. There you can see at any time which employees currently have time off. In addition, vacations and other absences are automatically taken into account for capacity planning. This means that your project teams always know who is currently unavailable and can take this into account when planning.
Reduce overtime
Request not only vacations, but also overtime reduction. Thanks to integrated time recording, overtime is automatically documented and recorded in the digital employee file. You can reduce overtime at any time, convert it into regular leave if you wish or pay it out to the employee. The reduced hours are automatically deducted from the overtime account.
Vacation models across borders
Vacation is not calculated the same way everywhere. If you employ staff abroad or run a subsidiary, a fixed number of vacation days will not get you far. Vacation rules let you map several models side by side. The Austrian vacation year, which need not follow the calendar year, is covered under projectfacts in Austria; which other country topics belong here is shown on the international page.
Set the vacation year freely
You define the period of a vacation year individually. It does not have to follow the calendar year, but can follow a different period. This is also how the French vacation model is supported.
Determine expiry yourself
You also determine when unused vacation expires. Vacation rules are activated per employee, so different models run side by side within one company.
Integrated time management for your company
Manage your team's vacations effectively. Use the team calendar to keep an overview. Additional analyses and reports help you to plan your staff in the best possible way.
Enquire nowVacation management at a glance
Online leave requests
Request, check and approve leave digitally
Digital employee file
Digital employee file with vacation overview and overtime account
Calendar entry
Vacation display in the team calendar and consideration in capacity planning
Analysis and reports
Analyses and reports on employee leave
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