Software for absence management

With our tool, you can manage your absences on the go. Centralise and keep track of your employees' absences.

Professional absence management

With projectfacts, you can manage your employees' absences effectively. This not only helps you with accounting, but also with staff scheduling. Benefit from comprehensive absence management in one software package.

This lets you manage all your employees' absence periods and sick leave digitally in one central place, instead of scattering them across Excel lists and individual calendars.

What is absence management software?

Absence management software is a digital tool that companies use to record, approve and evaluate all forms of employee absence centrally. Instead of scattered Excel lists and paperwork, you manage sickness, absence periods, leave, home office and external appointments in one place and always know who is absent, when and why.

As an all-in-one solution developed and hosted in Germany, projectfacts combines absence management with time recording, personnel administration and an authorisation system that protects sensitive data. Good software for managing absences meets four criteria:

All absence types in one place: sickness, absence periods, leave, special leave, training, parental leave, home office and external appointments
Calendar overview and approval workflows for requests
GDPR-compliant storage thanks to development and hosting in Germany
Evaluations of absence periods and sick leave for staff scheduling and project planning

Advantages of the absence management tool

Office & Home Office

With projectfacts, you enjoy complete freedom when choosing your workplace. Thanks to the cloud connection, you can work in the office, from home or on the move. As a web app, projectfacts runs on any end device.

Leave & sickness

Leave can easily be requested and approved in projectfacts. We design the appropriate workflow according to your requirements. Sick leave can also be entered directly in the system.

Training & external appointments

Create any type of training or external appointments in projectfacts. This means you always have a complete overview of which colleagues are currently out of the office and why.

HR - sickness management

Systematically managing sick notes is an essential component of an HR system. Sick days can also be important for projects and resource planning.

Systematic absenteeism management shows you patterns in sick leave and so supports proactive sickness management.

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Equipped for all forms of absence

In order to carry out good personnel planning, you not only need to know when and with what capacities your employees are available.

You also need to keep an eye on absences in order to manage your projects ideally.

In projectfacts you can enter, display and evaluate any form of absence:

Sickness or a child's sickness
Leave
Home Office
External appointments, e.g. at the customer's premises
Overtime compensation
and more.

Leave is just one of many absence types. If you want to manage leave requests, leave accounts and remaining leave in detail, vacation management is the right function. The integrated working time recording ensures that working hours and absence periods are recorded without gaps.

Flexible working from anywhere

With projectfacts, your team can work from anywhere with an Internet connection. In the office, in the home office or on the road. Working hours can also be recorded seamlessly at all times. In the colleague overview, you can see who is currently online and can write a message or share content directly.

Work flexibly with projectfacts – in the office, home office or at the customer's premises
Record working times online, mobile or at the terminal

Colleague overview with absences in projectfacts

MANAGE absences

Comprehensive absence management

In projectfacts, you decide what your employees can do themselves: can each employee enter themselves when they are sick or on leave, or should this be done centrally?

By assigning authorisations, you can define which employees can approve leave and for whom.

The integrated time recording function in projectfacts means you always have the exact status of your employees' overtime. But that's not all. You can also set overtime thresholds at which overtime must be reduced.

Individual authorisations and workflows for leave approval
Accurately record and document overtime
Set rules on overtime thresholds and reduction

Managing absences in compliance with data protection regulations

Securing data

With its comprehensive authorisation system, projectfacts ensures that information can only be viewed by the right employees. You decide for yourself how much information about absences your employees can view.

For example, you can only display the absences themselves in the system. In this case, all employees would only be able to see that a colleague is absent. The type of absence (sickness, leave, etc.) can only be viewed by a selected group of people. projectfacts adapts entirely to your needs.

Private appointments can also be integrated into the projectfacts calendar. The content of the appointment is only displayed to the creator; colleagues receive general information about the duration of the private appointment.

Authorisation system regulates who receives which information on absences
Private appointments can be integrated in compliance with data protection regulations

Manage absences digitally from now on with projectfacts

With the absence management tool from projectfacts, you always have an overview of all your employees' absences. And in compliance with data protection regulations. See for yourself and test projectfacts!

Enquire now

Absences at a glance

Leave, sickness, etc.

Approvals

Assignment of authorisations and approval workflows

100% data protection compliant

Confidential data remains confidential

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!

Frequently asked questions

What is absence management in projectfacts?

With the absence management feature in projectfacts, you manage your employees' absences centrally. This helps with both accounting and staff scheduling, all in one software package.

Which types of absence can I record?

You can enter, display and evaluate any form of absence, including sickness or a child's sickness, leave, home office, external appointments at the customer's premises and overtime compensation.

What is the difference between absence management and vacation management?

Absence management covers all forms of absence, i.e. sickness, absence periods, home office, external appointments, training and also leave. Vacation management is one part of it and specifically covers leave requests, leave accounts and approvals. In projectfacts, the two work together seamlessly.

What is absenteeism management?

Absenteeism management means systematically recording and evaluating all your employees' absence periods, especially sick leave. This lets you recognise patterns and link sickness management with staff scheduling and project planning.

How do leave requests work in projectfacts?

Leave can easily be requested and approved in projectfacts. We design the appropriate approval workflow according to your requirements, and authorisations allow you to define who can approve leave and for whom.

Can I manage absences while on the go?

Yes. Thanks to the cloud connection, projectfacts runs as a web app on any end device, so your team can work in the office, in the home office or on the go, wherever there is an internet connection.

Are absence data handled in compliance with data protection regulations?

Yes. A comprehensive authorisation system ensures that only the right employees can view information. For example, you can display only the absence itself, while the type of absence is only visible to a selected group of people.

How is absence connected to time recording?

The integrated time recording function means you always have the exact status of your employees' overtime. You can also set overtime thresholds above which overtime must be reduced.

Do absences help with personnel planning?

Yes. For good personnel planning, you not only need to know capacities and availability, but also need to keep an eye on absences in order to manage your projects ideally.