Online personnel planning for your projects
Lead your projects to success with online personnel planning. Plan capacities, optimise workloads and manage skills.
Enquire nowWhat is personnel planning software?
Personnel planning software is a tool that lets you plan and evaluate your employees' capacities and assignments on a project basis. It shows at a glance when each employee is available, how high their utilisation is and where gaps or bottlenecks are emerging in the plan. projectfacts connects this personnel planning directly with project management in one system.
Unlike an Excel spreadsheet, the personnel planning tool automatically takes working hours, leave, sickness and public holidays into account and uses the scheduling assistant to suggest suitable employees. This turns a static list into living staff planning that you manage online and keep up to date every day. Personnel administration shows how you record skills and competencies; personnel management provides the strategic framework.
Online personnel planning made easy
When are my employees available? Which employee can I schedule for a current project if I need certain skills? Answers to these questions often take a lot of time: several project plans have to be checked and discussions held. With projectfacts, you get the answers at the touch of a button.
With personnel planning, you can see at a glance when and how your employees are utilised, where gaps have arisen in the planning and when resources will be available again for new projects or assignments. This knowledge is crucial when it comes to allocating new projects and optimally utilising your employees.
Capacity planning
With the projectfacts software for your personnel planning, you can flexibly allocate employee capacities to your projects. The software determines the necessary requirements for you and automatically suggests available employees.
Skills & competencies
Special knowledge or skills are often required in projects. With projectfacts personnel planning, you can define any skills and assign a level to each employee. This allows you to find exactly the right person for every job.
Capacity analysis
Just as important as capacity planning is the analysis of ongoing operations. How busy are your employees? Is there a need for more? With projectfacts, you can manage capacities live and dynamically. This allows you to handle your projects efficiently.
Personnel and staff planning for your projects
The more employees and projects you manage, the more important sophisticated personnel planning becomes. With software such as projectfacts, you have found exactly the right tool for this, as our all-in-one system allows you to easily combine personnel planning and project management.
Rough planning
Would you like to make a rough plan first, e.g. at monthly level? No problem with projectfacts. Working hours and absences are automatically retrieved from the personnel data and taken into account for planning. This includes, in particular, leave, sickness and public holidays. This allows you to quickly and easily create a personnel plan for the coming month.
Detailed planning
If you wish, you can break down the monthly planning to daily level and thus increase the level of detail in your personnel planning. You also enjoy maximum planning freedom with projectfacts – even in the event of unforeseen changes to the project. With the capacity analysis, you can quickly identify short-term capacity bottlenecks or impending overloads and take countermeasures.
A personnel planning tool instead of Excel
As a central personnel planning program, projectfacts replaces scattered Excel lists and isolated solutions. All staff planning data sits in one system, is visible to authorised colleagues and always stays up to date. This lets you plan online, from any location and without version chaos.
Test the online personnel planning
Benefit from the advantages of combined HR and project software. You can use it to plan your projects and assign your employees. Thanks to integrated capacity planning, you retain a complete overview.
Enquire nowThe scheduling assistant helps you
The scheduling assistant in projectfacts makes resource planning easy for you: the working times and their distribution are automatically taken from your employees' master data. You can therefore see immediately how many hours and on which days employees can be scheduled. Leave, public holidays and sick days are also automatically taken into account.
Freedom for your personnel planning
If you assign a project to employees and plan their resources, you can decide for yourself how distribution should take place. The scheduling assistant carries out the entire planning based on your decisions.
- How many hours per day should your employee work on the project?
- When is the project due to be completed?
- Should they start as early as possible or should the planned time be spread over the duration of the project?
Levels & rights
You can view capacity planning for individual employees or for teams and groups. You decide whether your employees can also enter resources and capacities themselves or whether there is central control.
Consider competencies & skills
For most projects, you not only need free resources from your employees, but also special skills or abilities. For example, specific language skills, knowledge of specialist disciplines, programming languages or a driving licence. With projectfacts, you can easily display the technical, language and social skills of your employees. You can store all important skills and an assessment in the digital employee file.
- Create professional, language and social skills
- Name and rate skills and competencies individually
- Filter by skill and level for personnel planning
Discover our personnel planning software for your company
Analyse the workload of your employees and allocate free resources to the projects in which they are needed. Use skill management and capacity planning to ensure optimal distribution.
Enquire nowCapacity analysis
Through customised analyses and evaluations, projectfacts provides you with answers to questions such as:
- How busy are my employees on average?
- How productive are employees or teams?
- How effectively do they work (billable hours)?
- How much time do they spend on internal and external projects?
- and many more….
The capacity analysis in projectfacts helps you to manage your team efficiently and successfully. You can carry out capacity analysis live in the system or have it output as a report afterwards. With Excel and PDF export, you have the data in exactly the format you need for your reporting.
Overview of personnel planning
Automatic scheduling
Online personnel planning with the scheduling assistant
Everything in view
Availability and capacity utilisation at a glance and in one system
Absences
Automatic consideration of absences due to leave, sickness, etc.
Control & analysis
Comprehensive tools for managing and analysing capacities
Still have questions? We have the right answer!
Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!