Software for online personnel administration
With our software, you organise your personnel and employee administration centrally online. Digitise and optimise the HR processes in your company.
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Personnel administration software: central and protected
Your employees' personal data is sensitive and must be given special protection. It is one of a company's responsibilities to ensure that only the right people have access to this data.
With projectfacts, you have personnel administration software that stores your employees' data securely, in a GDPR-compliant way and clearly arranged. But projectfacts is far more than just a digital employee file.
What is personnel administration software?
Personnel administration software is a digital HR tool that stores all employee data centrally, securely and in a GDPR-compliant way, and maps your personnel administration online. Instead of scattered Excel lists and paper files, you keep master data, contracts, leave entitlements and documents in one place and run your HR processes digitally.
As an all-in-one solution developed and hosted in Germany, projectfacts combines personnel and employee administration with a permissions system that protects sensitive data. Good personnel administration software meets four criteria:
- A central, digital employee file for all personnel data in one place
- GDPR-compliant storage in an ISO 27001 certified data centre
- A roles and permissions concept: only authorised people see sensitive data
- Digitised HR processes from personnel development through to time recording
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What functions does personnel administration software have?
Personnel administration software brings together the tasks that are otherwise spread across Excel, folders and individual mailboxes. projectfacts covers these seven areas and connects them in one system instead of spreading them across separate tools:
- Digital employee file: master data, contracts, references and meeting minutes are kept in one place.
- Roles and permissions: salary, contracts and ratings are visible only to authorised people.
- Leave and absences: requests, approvals and remaining days are handled via vacation management and absence management.
- Working hours: recorded times, overtime and working time models flow straight into the file from working time recording.
- Personnel development: training, further education and staff appraisals with reminders and evidence.
- Skills and competencies: professional, language and social skills on a scale of 0 to 9, usable for recruiting and personnel planning.
- Preparatory payroll data: salary, commissions and bonus arrangements as the basis for wages and salaries.
Because all seven areas sit in the same software, you manage your staff online without transferring data between systems. A recorded working time is in the file straight away, and approved leave is in the planning straight away.
Advantages of the personnel administration tool
Personnel data
The digital employee file is your HR control centre in projectfacts. All relevant information about your employees is recorded centrally here. This includes work and contract data as well as leave and salary information in particular.
Goals & incentives
The projectfacts online personnel administration gives you a range of tools for managing your employees. Among other things, you can set individual goals for your employees and pair them with suitable incentives.
Personnel development
For your personnel development, you can easily plan and document training and further education measures in projectfacts. The outcome can also be recorded individually for each employee and stored digitally in the file.
Personnel administration with the digital employee file
Whether you call it personnel administration, employee administration or simply personnel administration software: in projectfacts, you run all personnel processes online via a central, digital employee file. As personnel administration software, the program replaces scattered Excel lists and paper files with a single, reliable source for your employee data.
Because the employee administration software is closely linked to the other HR areas, personnel administration, personnel planning and wages and salaries mesh seamlessly. If you want to combine operational administration with strategic HR, you will find the right overview under personnel management. This turns a single personnel administration program into an end-to-end solution for your entire employee administration online.
Who personnel administration software is worthwhile for
Not every company needs the same solution. This assessment helps you choose before you compare providers:
A good fit
- Small and medium-sized companies whose personnel data is currently spread across Excel lists, folders and individual mailboxes.
- Project-based service providers who need to bring personnel data, working hours and project billing together anyway.
- Companies with higher requirements for access control and data protection that insist on development and hosting in Germany.
Less suitable
- If you are only looking for payroll: a payroll bureau or dedicated payroll software is the more direct route for that. projectfacts supplies the preparatory data and hands it over.
- Large groups with an established HR suite that only want to replace a single add-on module. projectfacts plays to its strengths when several areas come together.
Employee data
In projectfacts, you store all the knowledge and information about your employees in one central place. In the master data, you maintain all the relevant details of your employees, for example those arising from the personnel questionnaire. There you document …
- Contact details
- Leave entitlement
- Hourly rates
- Salary
- Working hours
- Overtime
- Commissions
- Bonus arrangements
- and much more…
In addition, all employee documents can be stored in the digital file. These include, for example …
- Application
- Curriculum vitae
- Employment contract
- References
- Meeting minutes
Access to the online personnel administration in the software is especially well protected. It can only be viewed by employees with the appropriate authorisations.
PERSONNEL DEVELOPMENT MADE EASY
Tools for your personnel development
Plan and document personnel development online
projectfacts does not just support you in documenting your data. The system also helps you with personnel development. It reminds you when staff appraisals are due and provides evidence of all your employees' further training. So you can see exactly, over time, when your employees attended which training courses and which staff appraisals took place. You will also find the associated certificates and minutes.
- Reminders and evidence for staff appraisals
- Plan and document training and further education
- An overview of certificates and minutes
Manage knowledge & skills
You can also document and even rate the special knowledge and skills of your employees. projectfacts distinguishes between professional, language and social skills, which you can rate individually on a scale of 0 to 9.
This helps you with both personnel requirements planning and personnel deployment planning. See at a glance which skills and competencies are already well developed in your company and where deficits remain. You can use this information directly in recruiting.
When staffing projects, too, you can filter specifically for certain skills and quickly find the right person for the job. Project teams and expert groups can also be put together easily this way.
Personnel administration online at a glance
Secure digital storage
Files and documents such as references, minutes and certificates
Personnel development
Skills and ratings stored, automatic reminder function for staff appraisals
Documentation
Leave entitlement, salary, working hours, overtime, commission and bonus arrangements
Digital employee file
A secure place for all personnel data
“As one of the leading consultancies for the digitalisation of HR, we also strive for the best possible support from innovative technologies in our internal processes. […] In the end, projectfacts came out on top as a powerful and innovative system with professional and responsive support.”
– Michael M. Wahler, owner of WAHLER Human ResourcesDigitise your personnel administration quickly and easily with projectfacts
With the personnel administration tool from projectfacts, you always have all the information about your employees right at your fingertips. And in a GDPR-compliant way, too. See for yourself and put projectfacts to the test!
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