Online working time recording for employees

Online working time recording with check-in/check-out for office, home office and mobile. Manage your employees’ overtime, vacation and sick leave.

Simply record working times online

With projectfacts, your employees can record their working time – whether online, mobile or at a terminal. With projectfacts, recording working time is easy and takes hardly any time. Factors that determine the success of introducing a time recording system.

When your employees arrive at the office in the morning, all they have to do is tap their profile on the terminal to check in. If they remain in home office, the working time recording is activated online via the projectfacts web interface. Your employees can also use the web app to check in and out on the move at any time.

Record times online

Our online working time recording is available wherever you are. We offer a web-based solution that allows you to record working times from anywhere – whether in the office, home office or mobile. You are flexible at all times and can check in and out on almost any device.

Accounting for times

Your employees can quickly and easily book working hours for the customer projects they are currently working on. These times can be verified via timesheets and billed directly to the customer. The correct hourly rates and surcharges are calculated automatically.

Analysis & Report

The intuitive operation makes recording working time a breeze. You stay up to date on who is currently working on what. The working time already completed is automatically calculated and clearly displayed. Overtime and vacation entitlements also change live in the system.

Advantages of online working time recording software

For your employees

The simple and intuitive operation of the working time recording system creates a high level of acceptance and routine for your employees. The certainty of being able to reliably record work performed, regardless of time or location, creates trust and relieves employees of their own bookkeeping. This allows your team to concentrate on the important projects.

For the management

The working time recording system adapts precisely to the needs of your company in terms of the working time model and the handling of overtime. This frees you from additional tools and cumbersome Excel solutions. Overviews and analyses help you to keep track of working hours, vacations, sickness and overtime at all times. These can also be exported as Excel or PDF reports.

Easily record your employees’ working hours online

The ECJ has ruled that time recording will become mandatory. Meet all legal requirements now with online working time recording. Track attendance times and overtime with an all-in-one system.

Working time models and surcharge rates

You can use projectfacts for all forms of working time models, such as trust-based working time, flexitime and the like. The ECJ’s landmark ruling even makes recording working time mandatory, regardless of the specific working time model. With projectfacts, you are already prepared for the new regulations.

Set flexible working hours

Working hours can be defined for the entire week, but also individually for each day of the week. Absences or availability at the weekend can be easily specified and in turn serve as information for other employees in your company.

Digitally mapping working time models

In addition to fixed part-time or full-time models, you can also easily map short-time working or flexible working time arrangements with home office. For example, it can be set if employees are only in the company on certain days of the week or only work half days on other days.

Overtime in the working time recording

Your employees’ overtime is always documented up to date. You can define a wide range of rules on how overtime should be calculated.

Record overtime

Define thresholds above which overtime is recorded as an overtime hour (e.g. only 15 minutes after the end of the working day). You can also set maximum values for global overtime (i.e. the total number of overtime hours accumulated) or overtime hours per month. This way, you can be sure that employees are not hoarding excessive financial or vacation entitlements.

Pay out overtime

Accumulated overtime can be paid out or reduced in no time at all. Here too, you have maximum freedom to decide how this should be done: automatically with the monthly salary or at the explicit request of your employees. Our online working time recording system is always based on your processes and specifications when handling overtime.

“Our employees agree: With projectfacts, time recording is much easier and more convenient than in Excel.”

– Jochen Schorn, Project Manager at kühn & weyh Software GmbH

Automatically regulate break times

The law stipulates that employees working between six and nine hours must take a break of at least 30 minutes, and 45 minutes for longer working hours. In addition, employees may not work longer than six hours without taking a break.

Break times can be regulated automatically in the system. If required, statutory minimum breaks are automatically deducted from the attendance time if employees have not entered the corresponding break times themselves. As an additional aid, employees are notified in the system if they fall short of their break times. In this way, not only you but also your employees benefit from online working time recording.

Vacation and illness

projectfacts collects all relevant information about your employees to provide you with optimum support for your personnel management. In a digital employee file, you can see contract regulations, overtime, vacation and sick days as well as working hours at a glance.

Manage vacations

Your employees can submit vacation requests directly in the software. Approval is also granted online by the line manager or project manager. The vacation days are displayed in the team calendar and automatically taken into account in capacity planning, for example.

” More about vacation management

Manage illness

If desired, your employees can call in sick via the system, and medical certificates can also be uploaded directly online. This gives you seamless digital documentation. Employees who report sick are automatically excluded from capacity planning.

Manage working hours, vacation and illness

Rely on a complete solution for time management in your company. Manage all attendance and absence times easily with a complete online package.

Attendance and project times

In addition to pure attendance time, the allocation of work performed to internal or customer projects is often relevant for companies. A good working time recording system should therefore also make it easy to allocate the recorded working time to the associated activities. This is precisely where projectfacts can play to another of its strengths by linking with integrated project management.

Document attendance times

With projectfacts, you can display a weekly overview of your employees’ working hours. Read peaks in the workload that affect individual employees or entire departments. You can also see on which days overtime has been worked. An additional target/actual analysis shows you the difference between the required and actual working hours at a glance.

Analyze project times

In the same way, you have the option of limiting your overview to project times. This means you can always keep an eye on which projects are particularly labor-intensive and can make adjustments if necessary. You can easily assign new employees using the personnel deployment planning function. Systematic recording and booking of working hours also helps you to ensure the profitability of customer projects.

Billing times to the customer

Times that you have assigned to customer projects are automatically adopted for invoicing. Hourly rates and Surcharges for weekend or night work, calculated by the system. Reliable working time recording helps you to keep track of the hours worked internally and to correctly prepare external invoices. At the same time, you always have individually created timesheets to hand in order to be able to prove recorded times to third parties.

Convince yourself of the advantages of online working time recording

Record attendance times, manage your break rules and manage your employees’ vacations and illnesses. You can also book working hours to your projects and bill them to the customer.

Wide range of options for analysis

You can view how regularly your employees record their working hours at any time. Very long working hours and the resulting overtime can be identified at a glance. Conversely, you can also identify larger gaps and intervene quickly in both cases.

Recording project time in addition to pure attendance time expands your options considerably: you can see how much of their working time your employees invest in which projects. Project times can also be defined in advance if required. This in turn influences the time your employees can plan.

To help you keep track of the wide range of information on your employees’ working hours, you can quickly and easily compile relevant data in the form of reports. Here too, you enjoy maximum freedom to display data exactly as you personally prefer.

Overview of working time recording

All-in-one solution

An all-in-one software for online working time recording

Anywhere and at any time

Record your working hours – online, mobile or at the terminal

Keep an overview

Keep track of attendance and project times

Manage absences

Manage working hours, sickness, vacation and overtime

Accounting for times

Use working time recording for automatic customer billing

Evaluate times

Benefit from automatic analyses and reports

Still have questions? We have the right answer!

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