Resource planning software for your employees

Plan your resources & utilize your employees efficiently. With our resource planning software, this is child’s play.

Resource planning challenges and our solution

Resource planning (also known as capacity planning) is of paramount importance in project management. Companies have to take a whole range of different capacities into account: Times, budgets, man-days and many more.

The aim is to make the best possible use of existing resources in your projects – both within projects and across projects. Ideally, two conditions should be met:

Planning staff deployment

Determine the personnel requirements for your projects with projectfacts. Flexibly assign members of your project team by department, customer or skill. With the scheduling assistant, you can easily allocate existing capacities to your projects.

Analyze capacities

Find out at a glance how busy your employees are. With online resource planning in projectfacts, you can manage your employee capacities dynamically. You can recognize overload or lack of capacity in real time and take immediate countermeasures.

Manage absences

Whether vacation, illness or part-time. projectfacts always takes into account when employees are not on site. So you always plan with complete information. A real added value for project management in your company.

Software for all resource planning issues

projectfacts supports you in the optimal deployment of personnel for your projects. All service companies face the same challenge: you need the right employees at the right time to successfully implement your projects. The same questions often arise.

Finding answers to these questions is a major challenge for many companies. Decision-makers often rely on their gut feeling or on simple Excel lists. Our resource planning software offers you a much better basis for decision-making.

Optimize your resource planning with projectfacts

Plan your personnel deployment effectively: specify capacities for your projects, select employees for tasks and manage absences due to vacation or illness.

Capacities for personnel deployment planning

As a comprehensive tool for resource planning, projectfacts offers you everything you need to plan capacities for your projects. An important area of application for resource planning is staffing. This is where projectfacts allows you to take full advantage of the integrated system.

Keep a live overview of your employees’ hourly quotas and reallocate tasks flexibly if necessary. This allows you to use available working hours effectively and avoid overload at the same time.

Plan the members of your project team flexibly - by department, customer or skills
Use the scheduling assistant to identify absences and free time quotas
Target/actual comparison between planned and recorded working hours or costs
Respond flexibly to changes and adapt your planning dynamically
In project controlling, you track how busy your employees are with project work

Resource planning online – project roles and planning levels

Define project roles

In order to make optimum use of capacities, it is important to avoid overlaps. But it is also important to make transparent which employee takes on which role in existing projects. In projectfacts, you can define which employee has which role in the project on a project-specific basis, e.g. person responsible or editor. Individual rights can be linked to project roles, e.g. read or edit

Rough & detailed planning

A tool for your resource planning must react flexibly to changes and plan as far ahead as possible. No problem with projectfacts. You can plan your scheduling roughly and get more detailed step by step. For example, roughly plan the team required to prepare a quotation. When the order arrives, increase the level of detail, right up to detailed planning.

“Thanks to the smart functions, we can organize our administration efficiently and concentrate on the essentials – our customers.”

Staff scheduling even without a project

In most project management software solutions, resource management is inextricably linked to projects. What may seem practical at first glance quickly becomes a pitfall at second glance. After all, very few employees spend their working time exclusively on project work.

If internal or administrative activities that do not fall directly under project business are not taken into account in resource planning, the plan paints a false picture: you assume significantly higher capacities than is the case in reality. The result: Your employees are overloaded and projects are not completed on time or at a higher cost.

In projectfacts, personnel resource planning is therefore also possible without a project. You can integrate workloads for administrative activities, ticket services or sales directly into your project work. This gives you a realistic picture of your employee availability and avoids costly errors.

Capacity planning – managing availabilities and workloads

Your employees are a resource, but capacities are not limited to one employee. This means that one employee can have several capacities. It is a superordinate unit for project management.

A capacity can be assigned a time budget, a start and end time as well as one or more employees. This gives you maximum flexibility for your planning. How you actually use capacities is up to you and the requirements of the project.

One capacity per employee: How busy is the employee overall?
One capacity per project: How busy are the employees within the project?
One capacity per team: How busy are the employees in the team?

Optimize the workload in your team with resource planning

With projectfacts, you can react dynamically to the resources required in your project and allocate the appropriate capacities. Try it out right away and get started with your individual test account.

Automatically take absences into account

For correct scheduling, it is important that all absences are taken into account. How can this be achieved when several projects have to be planned and managed at the same time? And when employees have individual attendance and absence times, e.g. due to part-time work? It’s simple: with the scheduling assistant from projectfacts. In just a few steps, you can plan your capacities per department, at team level, by skill, level or customer.

Personnel Management stores when and how much your employees work, when they are on vacation and when there are planned absences. This information is automatically transferred to capacity planning. The capacity analysis overlays all schedules for you, so that overlaps and gaps are immediately visible.

Resource planning at a glance

Optimal deployment of personnel

Online resource planning helps you to optimize staff deployment

Everything at a glance

See all your employees’ availabilities and workloads at a glance

Absences

Sickness or vacation are automatically taken into account during planning

Be flexible

React dynamically to changing circumstances or requirements

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!