The online project calendar for your team

Plan appointments with the online project calendar. See important project events in the calendar and plan team meetings easily online.

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What is a project calendar?

A project calendar is a central online calendar that brings together a project's appointments, milestones and tasks in one place and links them directly with the project planning. This way, all team members can see important project events, deadlines and absences at a glance and coordinate appointments without friction.

Unlike a loose team calendar, the projectfacts project calendar works as a project planner with a calendar view and, at the same time, as a team scheduler: order planning, milestones and personal appointments all come together in a single view.

The project calendar – made for team projects

Schedule coordination is an important building block for your team's success in project work. Nevertheless, it is not uncommon for things to get stuck at precisely this point:

Because different tools are used (Outlook, Google or Teams calendar, etc.)
Because appointments are not synchronized automatically or incompletely
Because the team calendar works independently of your project

All in all, these reasons make teamwork with online calendars more tedious than helpful. You can remedy this with projectfacts. The key to this is the integrated approach of the project software:

Fully networked

With projectfacts, you only need one central system for all your project work. The project calendar is available to you and your team online anytime and anywhere. In addition to project deadlines, vacation, illness, home office and much more are also immediately visible.

All project information

In projectfacts, you will automatically find important project events in your calendar. These include, for example, milestones for individual projects or global milestones that apply to all project teams. You can also see the current project phase directly.

Outlook synchronization

Synchronize your projectfacts project calendar directly with Outlook. Thanks to the cloud connection, your team always has emails and appointments with them. And not just on the PC, but also on almost any mobile device. This is how flexible project management works.

A customized calendar for your projects

Thanks to the intelligent networking that projectfacts creates, your calendar also knows exactly what your projects are at all times. Because the projectfacts calendar is more than just a scheduling tool. It helps you with the project planning itself. Align your appointments directly with the work breakdown structure, transfer work packages to your personal calendar and much more.

A central online project calendar for your team planning
Fully networked and synchronized with your business processes
Effectively link schedule coordination with project planning

Manage your projects effectively with the project calendar

Manage not only your appointments with the project calendar, but also see important project events at a glance. Thanks to synchronization with Outlook, Mac and smartphone anywhere and anytime.

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Scheduling made easy thanks to online project calendar

Simply create appointments

You can not only create appointments manually. Calendar entries can also be easily transferred from other elements in projectfacts, e.g. tickets or project modules. This makes scheduling much easier.

In addition, all important information is automatically transferred. This means you always know exactly what the reason for the appointment was and who your contact person is.

Integration with Microsoft Teams

projectfacts and Microsoft Teams are networked with each other. Simply create your Teams meetings in the projectfacts calendar and add the participants. You can also conveniently join the meeting via the calendar entry and don't have to search for the meeting URL.

Send invitations

Of course, you can use the online project calendar not only internally. Appointment invitations can be sent directly to external partners via the system, as is usual with Outlook.

Microsoft even sends out invitations for your Teams appointments automatically. Even if you make changes to the appointment (e.g. the time or description), your participants will be informed automatically.

Always informed about vacations, illness, etc.

In the project calendar, you can also see when your colleagues are absent. This applies to external appointments as well as vacation, illness or home office. This means you always know who is working where or is currently unavailable and save yourself the trouble of asking. You can also display the birthdays of your employees and customers. Without any additional work.

Manage private appointments

The visibility of your appointments can be individually restricted. You can decide for each appointment individually which colleagues can see which information about your appointments. Private appointments remain private; in this case, only a private block is displayed in the project calendar.

Test the online project calendar for your team too

Thousands of users already rely on the projectfacts calendar. Benefit from the advantages for your team and start right away with your personal test account.

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Prepare and manage appointments

You are probably familiar with little annoyances like the following: Your calendar contains the entry "Call customer Ms. Mustermann". But nothing more. The customer's telephone number is missing, as is the subject of the call.

The more appointments you manage in your online calendar, the more unnecessary points of friction accumulate. We offer you a central system for all processes in your company. Our project calendar creates intelligent connections that make your work easier.

Project management

By linking project management, time recording and CRM, you have all the information directly at your fingertips. If you add the customer from your CRM system to the appointment as a participant, you will immediately see all the relevant contact details – including the phone number you are looking for, of course.

CRM

A seamless switch to the CRM system: Here you can view the latest status of all agreements with the customer and also gain an insight into the ongoing project. In this way, you can quickly and easily find a mental connection and are optimally prepared for the appointment.

Telephone interface

Thanks to the telephone interface, the call and the call partners are automatically documented – regardless of whether you are on a landline in your office or using Microsoft Teams. Simply add a short summary or enter a follow-up appointment.

Time recording

Time recording is also networked in such a way that you can assign working times to your project appointments. For example, if it is a billable consulting service within your project, you can simply add the service to the next invoice.

Intelligent networking with your processes

The integrated team calendar from projectfacts is a fully-fledged online calendar designed to support you in your project and team work. It provides you with all the functions you need for organizing appointments in networked teams.

You can use the team calendar particularly effectively in combination with the following projectfacts modules:

Document project times

Recording your employees' working hours will soon be mandatory. Simply use this to your advantage by integrating recorded working times into your project planning. This allows employees to book time directly onto their calendar appointments, for example a customer visit. This gives you valuable information about the actual working time spent on your projects and you can use this for your controlling.

Customer information at a glance

Are you or your employees often on customer appointments? Then reliable online appointment scheduling is essential. The CRM module helps you to view all information about your customers at a glance. See all processes, receipts and much more directly over time. You can keep an eye on ongoing customer projects via the project calendar or the project management tool. This means you are always optimally prepared for customer appointments.

Project calendar at a glance

Online calendar

Fully-fledged calendar that can also be used on the move

Intelligent networking

Combine project management, CRM and much more.

Automatic reminder

Don't miss any important project events such as milestones

Absences

Sickness, vacation, home office are centrally visible

External & internal appointments

Manage internal and external, private and professional appointments with one tool

Authorizations

Visibility of appointments can be restricted individually

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!

Frequently asked questions

What is a project calendar?

A project calendar is a central online calendar that brings together a project's appointments, milestones and tasks and links them with the project planning. In projectfacts, all team members see project events, deadlines and absences in one place and coordinate appointments without friction.

Is the project calendar also suitable as a team calendar for order planning?

Yes. Because projectfacts combines projects, orders and appointments in one system, the calendar serves both as a project planner with a calendar view and as a team scheduler. This lets you map order planning directly in the calendar and link it with the project planning.

What is the projectfacts project calendar?

The projectfacts project calendar is a fully-fledged online calendar that supports you in your project and team work. It is available to you and your team anytime and anywhere and shows not only project appointments but also vacation, illness and home office.

Can I synchronize the project calendar with Outlook?

Yes. You can synchronize your projectfacts project calendar directly with Outlook. Thanks to the cloud connection, your team always has emails and appointments with them, not only on the PC but also on almost any mobile device.

Are project events automatically displayed in the calendar?

Yes. In projectfacts, you will automatically find important project events in your calendar, such as milestones for individual projects or global milestones. You can also see the current project phase directly.

How is the project calendar linked to project planning?

The calendar is more than just a scheduling tool and helps you with the project planning itself. You can align your appointments directly with the work breakdown structure and transfer work packages to your personal calendar.

Is integration with Microsoft Teams possible?

Yes. projectfacts and Microsoft Teams are networked. You create Teams meetings directly in the projectfacts calendar, add participants and join the meeting conveniently via the calendar entry without having to search for the meeting URL.

Can I restrict the visibility of my appointments?

Yes. The visibility of your appointments can be restricted individually. For each appointment, you decide individually which colleagues can see which information. Private appointments remain private and are only displayed as a private block.

Can I also see my colleagues' absences in the calendar?

Yes. In the project calendar, you can see when colleagues are absent, for example due to vacation, illness or home office. This means you always know who is currently working where or is unavailable, and save yourself the trouble of asking.