Software for invoicing your orders
Invoice your orders quickly and easily online. IT companies, consulting firms and many more are already successfully using projectfacts.
The invoicing software for your order management
The projectfacts invoicing software maps your entire financial management in one central software. Create quotes, orders and e-invoices. This allows you to map your entire document workflow in just one software.
The all-in-one solution for your finances
Manage orders
Manage your orders with projectfacts. From quotations to e-invoices, you benefit from end-to-end workflows that make your day-to-day work easier.
Writing e-invoices
With projectfacts, you can easily receive and send e-invoices. Whether ZUGFeRD or XRechnung, the system generates and reads both formats automatically.
All finances at a glance
You can see open orders and invoices due at a glance. With the help of the controlling module, you also always receive the latest key financial figures on your company’s performance.
Highlights of the invoicing software
Create offers with one click
Create offers
With our invoicing software, you can create and send your quotations directly online. This saves you valuable time when creating quotations. And you no longer need to worry about layouts or the correct contact details, as our invoicing program automatically takes care of these for you.- Templates & standard modules
- Price lists and article catalogs
- Billing according to expenditure or fixed price
- Optional or alternative positions
- Discounts & rebates
Which offers do I need to follow up on?
Track and follow up on offers
Quotation tracking in our invoicing software helps you to stay on the ball with all your open sales opportunities. All quotations created are automatically documented so that you always have an overview of which changes were made and when.
This allows you to easily identify which offers are still open and where there is a specific need for action. If you wish, you can set reminders in the CRM module to follow up on open offers.
- Clear documentation of all offers created
- Need for action immediately recognizable with open offers
- More effective use of sales opportunities through resubmissions
Flexible billing of orders
Manage orders
Convert order items into work packages within a project. Employees can book their working times to these. The booked times are in turn the basis for invoicing. Thanks to the intelligent links between project, time recording and invoicing, you retain full control over your orders at all times.
- Keep an eye on orders at all times
- Convert orders into projects and book working hours on them
- Create order invoices on the basis of booked working hours
projectfacts is the software for invoicing your orders.
Benefit from connected process solutions and make your day-to-day work easier.
Digitize your contracts
Manage contracts
Billing for services is often time-consuming, as there are many things to consider. With projectfacts, you can easily manage different types of contracts such as license agreements and support contracts. Digitize your contracts with our online invoicing software and never miss any deadlines or dates again.
- Manage different order types
- Overview of current orders and the billing status
- Individual payment plans and billing rules
Writing e-invoices – made easy
Writing e-invoices
You can simplify your invoicing process with our invoicing software. The software shows you which items can be invoiced and when. Create individual payment plans and billing models: billing according to project progress, specific times or in percentage discounts.
You can create, send and track e-invoices in projectfacts and, if necessary, write reminders.
- Application of different billing rules, daily rates and item types
- Compatible with ZUGFeRD and XRechnung
- Create, send and track invoices completely online
Multi-level, automated dunning process
Manage receivables
In our invoicing software, you can see at a glance which invoices are open, due or overdue. This means you always know which incoming payments you can expect on which date.
projectfacts automatically reminds you when you should start a dunning process and when which dunning level is due. The decisive factor here is the payment target that you have defined within the invoice or with the customer.
- Recognize open, due and overdue invoices at a glance
- Automatic and multi-level dunning process
- Customized templates for payment reminders and dunning letters
Digitize incoming invoices
Enter incoming invoices
Use projectfacts not only to create outgoing invoices, but also to record incoming invoices. In this way, you can digitize your entire accounting and operate systematic digital cost controlling.
This is particularly easy with incoming e-invoices, as they are read automatically and can be processed directly. For example, you can compare the costs with your project income and automatically calculate your contribution margins.
The billing process in projectfacts
Read in and reconcile account transactions
Banking interface
Thanks to the automatic bank interface, projectfacts can import your bank’s account movements on a daily basis and compare them with your invoices via the purpose of payment. If the software finds a matching invoice, it automatically assigns the payment to the appropriate invoice.
This works for both incoming and outgoing invoices. This saves your accounting department a lot of time and effort every day.
Simple accounting for business trips
Travel expense report
The projectfacts invoicing software offers a fast and digital solution for the entire travel expense report process. From the application to the creation and checking of travel expenses to the settlement of travel expenses, projectfacts covers the entire process.
Different currencies, country-specific meal rates and additional meal expenses can be easily mapped with the projectfacts invoicing program. Thanks to the integrated solution, assignment to projects and billing with customers is also no problem
Project controlling in real time
Financial accounting
With the projectfacts invoicing program, you can manage all of your company’s finances. By collecting all receipts uniformly in one system, bookkeeping is made noticeably easier. You only need one system for invoices, costs and receipts.
Our DATEV export function allows you to export all relevant invoice data in a standardized form. Invoice date, document number, amount and currency are recorded uniformly in this way. This saves you time and money when filing your tax return.
- All finances in one system and at a glance
- DATEV export simplifies accounting
Test our invoicing software now
Further functions of the invoicing software
- Partial invoices
- Multilingualism
- Price lists
- Graduated prices
- Own layouts
- Excel interface
- Billing according to time and effort
- Recurring invoices
- Contract management
- Any currencies
- Dunning
- License statements
- Different VAT rates
- Printing with and without stationery
- Print, check and send
