Manage incoming invoices online

Digitize incoming invoices with projectfacts. Capture, post and manage quickly and easily.

Manage incoming invoices

The projectfacts invoice program offers you an intelligent solution for managing your incoming and outgoing invoices.

Enter invoices

Record incoming invoices digitally anytime and anywhere. Effectively avoid mountains of paper and paperwork.

Income & expenses

Keep an eye on income and expenditure at all times. Analyze the profitability of your company.

Online access

Thanks to fully digital invoice receipt, your employees can access and work with receipts from anywhere.

Enter incoming invoices – quickly and easily

As digitalization progresses, more and more invoices are being sent electronically. So why go back to using paper for invoice verification and approval? With projectfacts, this is not necessary. Regardless of whether you receive an invoice as a PDF file, e-invoice or in printed form, our invoice program can record both forms of documents and post them in the system.

pfScan – a web app for digital document entry – can help you with this. All you need is Internet access and a camera. Invoices received by e-mail can simply be dragged and dropped into the software as a file. In both cases, the font and data are automatically recognized and read in.

Secure online access to all your receipts
Keep an eye on costs and analyze profitability easily
Post incoming invoices directly in the system

Manage your incoming invoices online with immediate effect

Digitize your incoming invoices with projectfacts. Enter incoming invoices online and post them directly in the system. This gives you a complete overview of your accounting.

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Manage incoming invoices online

To keep a complete overview of your receipts, simply call up the receipt overview. Here you can see at a glance which invoices are currently available for checking and which have already been approved or rejected.

Overview of your incoming invoices

projectfacts documents the status of your incoming invoices for you. You can see when your invoices are due and whether they have already been paid or are still outstanding. projectfacts relieves you of as much work as possible by making intelligent preliminary decisions. For example, if you always pay invoices from a particular supplier by direct debit, the due date of the invoice is automatically set to paid. This allows you to keep an eye on the essentials at all times.

Keep an eye on all your receipts
No more missed payment targets and deadlines

Controlling with digital invoice receipt

With projectfacts, you can manage all your incoming invoices. This applies not only to the recording and management of incoming invoices, but also to controlling. The projectfacts invoice program thus offers you a knowledge advantage and at the same time an important basis for decision-making.

Invoices from third-party providers

Link receipts directly to your projects. This function is relevant if you carry out customer projects for which you purchase additional items or services from third parties. If the external provider now issues you with an invoice, you can also digitize these costs and invoice your customer more easily.

Controlling of income & expenses

Managing all documents in one system offers you significant advantages in controlling. You can view the contribution margins of your projects at any time and know how successful your projects are. Income and expenditure can be analyzed both globally and at any level of detail.

Digitize your incoming invoices

Save yourself the hassle of paper management and use a digital solution for your incoming invoices instead. This will save you time and give you a better overview.

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Digital invoice verification

Incoming invoices often undergo an internal checking process. With projectfacts, such checking processes can be easily mapped and automated digitally. Incoming invoices can be automatically submitted for checking.

The person responsible for the cost center or the head of department then receives a message in the system and can approve the incoming invoice. The applicant is then also informed that the invoice has been approved. Thanks to an integrated reminder function, neither the due date of the check nor that of the invoice is forgotten.

Mapping and automating internal inspection and approval processes
Integrated notification and reminder system

Incoming invoices at a glance

All-in-One Software

Manage incoming invoices online with a software solution

Recording via app

Enter incoming invoices with drag & drop or pfScan app

Controlling

Complete document overview and easier controlling

Verification & approval

Digital inspection and approval processes save time and paper

Billing

Simpler billing of external project services for the customer

Contribution margins

Analyze contribution margins for projects and sub-projects

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!

Frequently asked questions

How do I record incoming invoices in projectfacts?

You record incoming invoices fully digitally, whether as a PDF file, e-invoice or in printed form. The web app pfScan for digital document entry helps with this, automatically recognizing and reading in text and data.

What is pfScan?

pfScan is a web app for digital document entry. All you need is internet access and a camera to photograph invoices. Invoices received by e-mail can simply be dragged and dropped into the software.

Can I verify and approve invoices with projectfacts?

Yes, internal inspection and approval processes can be digitally mapped and automated. The person responsible for the cost center or the head of department receives a message in the system and can grant approval, whereupon the applicant is informed.

How do I maintain an overview of my incoming invoices?

In the receipt overview, you can see at a glance which invoices are available for checking and which have already been approved or rejected. projectfacts also documents the status of your incoming invoices, i.e. when invoices are due and whether they have been paid or are still outstanding.

Does projectfacts support the controlling of income and expenses?

Yes, you manage all your incoming invoices including controlling. You can view the contribution margins of your projects at any time and analyze income and expenditure both globally and at any level of detail.

Can I assign invoices from third-party providers to my projects?

Yes, you can link receipts directly to your projects. If an external provider issues you with an invoice, you can digitize these costs and invoice your customer more easily.

What happens with invoices that I pay by direct debit?

projectfacts makes intelligent preliminary decisions. If you always pay invoices from a particular supplier by direct debit, the due date of the invoice is automatically set to paid.