Manage incoming invoices online
Digitise incoming invoices with projectfacts. Capture, post and manage them quickly and easily.
Enquire nowManage your invoice receipts
The projectfacts invoice program offers you an intelligent solution for managing your incoming and outgoing invoices.
How do you manage incoming invoices digitally?
You manage incoming invoices digitally by capturing incoming invoices centrally in one piece of software as a PDF, e-invoice or paper document, then checking, approving and posting them. With projectfacts, pfScan reads the text and data automatically, so you can manage your entire invoice receipt online and keep an eye on the status of every invoice at all times.
Enter invoices
Record incoming invoices digitally anytime and anywhere. Effectively avoid mountains of paper and paperwork.
Income & expenses
Keep an eye on income and expenditure at all times. Analyse the profitability of your company.
Online access
Thanks to fully digital invoice receipt, your employees can access and work with receipts from anywhere.
Enter incoming invoices quickly and easily
As digitalisation progresses, more and more invoices are being sent electronically. So why go back to using paper for invoice checking and approval? With projectfacts, this is not necessary. Whether you receive an invoice as a PDF file, e-invoice or in printed form, our invoice program can record both types of document and post them in the system.
pfScan, a web app for digital document entry, helps you do exactly that. All you need is internet access and a camera. Invoices received by e-mail can simply be dragged and dropped into the software as a file. In both cases, the text and data are automatically recognised and read in.
- Secure online access to all your receipts
- Keep an eye on costs and analyse profitability with ease
- Post incoming invoices directly in the system
Manage your incoming invoices online from now on
Digitise your invoice receipt with projectfacts. Enter incoming invoices online and post them directly in the system. This gives you complete oversight for your accounting.
Enquire nowManage incoming invoices online
To keep complete oversight of your receipts, simply open the receipt overview. Here you can see at a glance which invoices are currently awaiting checking and which have already been approved or rejected.
An overview of your incoming invoices
projectfacts documents the status of your invoice receipt for you. You can see when your invoices fall due and whether they have already been paid or are still outstanding. projectfacts takes on as much work as possible by making intelligent preliminary decisions. For example, if you always pay invoices from a particular supplier by direct debit, the invoice due date is automatically set to paid. This lets you keep your focus on the essentials at all times.
- Keep an eye on all your receipts
- No more missed payment targets and deadlines
Controlling with digital invoice receipt
With projectfacts, you can manage your entire invoice receipt. This applies not only to the recording and management of incoming invoices, but also to controlling. The projectfacts invoice program therefore gives you a knowledge advantage and, at the same time, an important basis for decision-making.
Invoices from third-party providers
Link receipts directly to your projects. This function is relevant if you carry out customer projects for which you purchase additional items or services from third parties. When the external provider issues you with an invoice, you can digitise these costs too and bill your customer more easily.
Controlling of income & expenses
Managing all your receipts in one system gives you clear advantages in controlling. You can view the contribution margins of your projects at any time and know how successfully your projects are running. Income and expenditure can be analysed both globally and at any level of detail below that.
Digitise your invoice receipt
Spare yourself cumbersome paper management and turn to a digital solution for your incoming invoices instead. This saves you time and gives you a better overview.
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Digital invoice checking
Incoming invoices often go through an internal checking process. With projectfacts, checking processes like these can easily be mapped and automated digitally. Incoming invoices can be submitted for checking automatically.
The person responsible for the cost centre or the head of department then receives a notification in the system and can grant approval for the incoming invoice. The applicant is then informed that the invoice has been approved. Thanks to an integrated reminder function, neither the due date of the check nor that of the invoice is forgotten.
- Map and automate internal checking and approval processes
- Integrated notification and reminder system
Incoming invoices at a glance
All-in-One Software
Manage incoming invoices online with a single software solution
Recording via app
Record incoming invoices with drag & drop or the pfScan app
Controlling
Complete receipt overview and easier controlling
Checking & approval
Digital checking and approval processes save time and paper
Billing
Simpler billing of external project services to the customer
Contribution margins
Analyse contribution margins for projects and sub-projects
What is incoming invoice software?
Incoming invoice software is a program that companies use to capture, check, approve and post their incoming invoices digitally. projectfacts bundles these steps in a single system and links invoice receipt directly with the receipt overview, approval workflow and controlling. This lets you manage and process incoming invoices online, without passing receipts back and forth between several isolated tools.
Still have questions? We have the right answer!
Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!