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Online Order Administration Software

Manage your orders online quite easily with the software. The web-based order administration automatically shows you billable items and orders.

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Simply manage orders online

In many companies, orders pile up over time. An order administration software is ideal for maintaining an overview. There are no mountains of paper, you can find relevant data more quickly and all employees have access to exactly the information they need.

Order administration is even more effective if you can handle it completely online. This allows you to access your orders anytime and anywhere. Your data is stored securely in the cloud and is protected against local failures and data breaches.

The good news is: with the projectfacts online order administration, you can benefit from all these advantages and many more:

What is order administration software?

Order administration software captures and manages all customer orders centrally in a web-based application. It gives you a complete overview at any time of ongoing, waiting and already billed orders, together with their items and payment status.

Unlike plain paper or Excel lists, an online order administration makes your orders accessible to all authorised employees regardless of location and keeps the billing status up to date automatically.

All orders at a glance

In online order administration, you have a complete overview of all your orders, billed items and the respective payment status. One click is all it takes.

Offer, order & invoice

In projectfacts, quotations, orders and invoices go hand in hand. Quotations can be converted into orders at the touch of a button and the corresponding invoice can be created at any time.

Recurring orders

Recurring orders in the form of subscriptions or support contracts are also no problem for the order administration software. They can even be billed automatically.

Projektcontrolling | projectfacts

All orders online at a glance

The order administration software gives you a complete overview of your order situation at all times. Here you can see all orders and exactly the information you need:

  • Current and waiting contracts
  • Standard and series contracts
  • Customers and projects linked to the order
  • Billable, waiting and already billed amounts
  • All individual items per order
  • Payment plans and billing rules
  • Current payment status for the order
  • And much more

No matter what you are looking for, the order administration software provides you with the right information. A decisive advantage, because with the right information at your fingertips, you can make decisions quickly and confidently.

Order administration via software: we offer you the ideal online solution

Manage your entire order landscape in one central software. Whether standard or serial contracts, projectfacts automatically documents all orders and the respective billing status for you.

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Your complete workflow in one software

Online order administration is only one component of projectfacts. In fact, you can use our software to manage the entire workflow from [quotation preparation](/quotation-preparation/ "Continue to quotation preparation") through to [billing](/billing/ "Continue to billing"). Thanks to the integrated approach, order administration works quickly and smoothly because it is linked to quotations and invoices. A real added value for you and your accounting department.

While order administration focuses on the overview, the status and the managing of your orders, order management controls the end-to-end process from commissioning through to invoice. In projectfacts, the two mesh together seamlessly.

Offer

Simply create quotations in the software. You can see the result at any time in the PDF preview and with your corporate design. Access ready-made article catalogues and price lists. Have quotations checked and approved in the software.

Order

A quotation created in projectfacts is commissioned by your customer and converted into an order at the touch of a button. You no longer need to intervene manually at this point. All quotation items are automatically transferred to the order.

Invoice

You can store payment plans and billing rules in the order. The result is a flawless invoice – exactly as you and your customers want it. Even more complex billing forms can be easily mapped with projectfacts.

Simple billing of times recorded for the order

Time recording and billing go hand in hand with projectfacts. Recorded project times are automatically assigned to the stored orders. This is where you decide which rules apply for billing.

Service companies in particular often have extensive offers with different daily rates, billing rules, durations, hourly quotas or time surcharges. projectfacts automatically takes all these regulations into account and is geared towards your needs, requirements and processes.

Digitise your accounting with order administration software

Keep an eye on your orders online, create individual payment plans for customers and projects, monitor the billing status of current orders and much more. Request your personal test account.

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Abrechnung | projectfacts

Automatic billing of recurring orders

Service companies in particular often have different contract models and terms. Maintenance and support contracts, license or hosting contracts – all are subject to different billing rules and different billing periods. You can easily manage this high level of complexity with projectfacts.

Billing is not forgotten because the system automatically transfers services to be billed and reminds you to initiate billing. Recurring billing can be automated.

Support contracts with included hours can be handled by projectfacts in exactly the same way as offered by you. If additional work is required, this will be invoiced separately without any action on your part, and on different terms if desired.

"I would recommend projectfacts to anyone who sees projects as the focal point of their work."
brandwerk consulting group Logo– Maximilian Privik, Managing Director, brandwerk

Order administration at a glance

All-in-One Software

Easily manage orders online with a software solution

From offer to invoice

Digitise your workflow from quotation preparation to billing

Quick & easy online

Online order billing made easy, even for complex requirements

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!

Contact us to the FAQ to the help centre

Frequently asked questions

What is order administration?
Order administration captures and manages all customer orders centrally in one place. You keep an overview of ongoing, waiting and already billed orders, together with their items and payment status, instead of maintaining paper lists or Excel spreadsheets.
What are the benefits of order administration software?
With order administration software, you maintain an overview of all orders, avoid mountains of paper and find relevant data more quickly. All employees have access to exactly the information they need.
What are the advantages of online order administration?
Since you handle order administration completely online, you can access your orders anytime and anywhere. Your data is stored securely in the cloud and is protected against local failures and data breaches.
Is the order administration web-based?
Yes. The projectfacts order administration is a web-based online solution. You access your orders anytime and anywhere via the browser, and your data is stored securely in the cloud.
What information can I see about my orders?
You can see current and waiting contracts, standard and series contracts, linked customers and projects, billable and already billed amounts, all individual items, payment plans, billing rules and the current payment status.
How are offers, orders and invoices connected?
In projectfacts, quotations, orders and invoices go hand in hand. A quotation is converted into an order at the touch of a button and all quotation items are automatically transferred. More on this under quotation preparation.
What is the difference between order administration and order management?
Order administration concentrates on the overview: it lists, searches and manages your orders with their status, items and payment information. Order management goes further and controls the end-to-end process from commissioning through to invoice. In projectfacts, the two work together.
Is there order administration as freeware?
Free order administration freeware quickly reaches its limits as order volumes grow and billing becomes more complex. projectfacts is a professional, web-based order administration software that links offer, order and invoice, and which you can try out with a personal test account.
Can I automatically bill recurring orders?
Yes. Maintenance, support, license or hosting contracts with different billing rules and periods can be automated. The system also reminds you to initiate outstanding billings.
How are recorded times billed for an order?
Recorded project times are automatically assigned to the stored orders. There you decide on the billing rules, such as different daily rates, durations, hourly quotas or time surcharges.
Are additional efforts on support contracts billed separately?
Yes. Support contracts with included hours are handled by projectfacts as you have offered. If additional work is required, it is invoiced separately without any action on your part, on different terms if desired.