Travel expense report software

The software for your online travel expense report. Quick & easy in the cloud. Photograph and upload receipts, check and approve them online.

Online travel expense management: smart, digital and mobile

Are your employees often on business trips? Then you are already familiar with the many regulations in the area of travel expense accounting. Templates for travel expense reports help with administration in the short term, but are not a permanent solution.

The better alternative is systematic travel expense management with software such as projectfacts. Solve your travel expense processes sustainably. The online management of travel expense requests and downstream invoicing saves you a lot of time and effort.

Enter receipts online

Documenting and submitting all travel receipts costs your employees valuable time that could be better spent on project work with customers. With projectfacts, travel expenses are quickly recorded, even when on the move. All your employees need is a smartphone with internet access.

Individual & collective billing

If you wish, you can settle receipts individually or collectively at the end of a trip, week or month. Even different currencies and country-specific meal rates are no problem for projectfacts – your software for online travel expense accounting.

Completely digital billing

You can manage all travel expenses in projectfacts completely digitally, from application to approval to invoicing. Employees submit their travel expense requests for review directly in the system. Approval also takes place digitally and online. This allows you to settle travel expenses quickly, easily and efficiently.

Easily record travel expenses digitally

With travel expense management from projectfacts, your employees can import travel expense receipts digitally. With digital receipt capture, you enjoy the full flexibility of online travel expense accounting. Wherever you have Internet access, receipts can be photographed quickly and easily or uploaded to the software as a PDF using drag & drop .

All relevant information is automatically recorded and digitally imported into the system. You can continue working with it directly from there. For example, you can submit a travel expense claim and link the associated receipts.

Save yourself any form of paperwork to keep track of travel expenses. Manage your travel expense report online instead.

Record and settle travel expenses online

Save yourself valuable time and paperwork when it comes to accounting for your business trips. Thanks to digital recording, you can simply upload your receipts to the cloud. Applications are checked, approved and settled there.

Online travel expense report – as flexible as you are

Once you have collected your receipts digitally, you can also process all further steps directly in projectfacts. From application to approval to accounting, projectfacts covers the entire process and effectively simplifies your travel expense accounting.

Individual or collective billing

When it comes to travel expense accounting, your employees can choose between an individual travel expense report and a collective travel expense report. With travel expense accounting, a single trip is recorded in each case. By specifying the duration of the trip, the additional meal expenses are automatically calculated.

With a collective statement, all trips within a certain period can be processed in just one statement. This allows you, for example, to simply settle all travel expenses for the previous weeks in one step at the end of the month.

All travel expenses are stored in the statement:

Manage and approve travel expense reports online

Even trips abroad, different currencies and country-specific meal rates are no problem for projectfacts. The additional meal expenses are automatically calculated for the duration of the trip and according to the applicable meal rates.

Once the travel expense report has been completed, your employees can simply submit it for checking in the software. The responsible reviewer receives a notification in the system and can then give their approval. After approval, the claimant is also automatically informed.

In an overview, you and your employees can see at any time which travel expense reports have already been approved or settled . All original receipts are also available as a file and supplement the listed travel expenses.

Digitize your accounting with software for travel expenses

Travel expense accounting is the unloved child of many employees. It takes time and does not create any immediate added value. So simply leave the administration to our online system.

Travel expenses for customer projects – Simple project accounting

Calculate travel expenses

As an all-in-one software solution for your travel expense management, you also benefit from online travel expense reporting in many other areas. Assigning travel expenses to customers or projects is child’s play. In this way, you can easily recalculate travel expenses incurred in the course of a customer project – whether in full or in part.

Activity reports and cost controlling

The online travel expense report from projectfacts also helps you to create activity reports or invoices. Detailed controlling of all costs also gives you a complete overview, not just of your travel expenses. Digital travel expense reporting gives you and your employees more time for the essentials.

Travel expense report at a glance

Digital recording

Record travel receipts digitally and upload them easily

Integrated audit

Testing and release within the software

Complete documentation

All original documents available at any time

For all cases

Take into account typical local catering and VAT rates

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