Home Office – Working from Home with projectfacts

Home office is becoming an ever-growing trend in Germany. Working hours can be scheduled more flexibly, errands can be run in between, and especially for parents, home office is a major benefit, as they can better balance work and family life. The most important question for the employer here is whether the employee can complete all their work from home. A system like projectfacts is flexible and can be used in the office as well as from home, and supports companies in introducing home office.

What do you need for efficient work in the home office?

With these features in projectfacts you are well prepared for home office and can work efficiently from anywhere at any time:

• Communication: Chat, email, ticket system, wiki or forum in projectfacts – the team stays in touch
• Information: Access to all information regarding ongoing projects and customers via projectfacts
• Collaboration: Shared file storage with version control, boards and task lists
• Coordination: Calendar, project management and capacity planning – everyone knows what needs to be done and when
• Back office and administration: Vacation management, time tracking, invoicing, receivables management – all automatic and convenient from home
• Marketing and sales: Integration of telephone and email, creating quotes, maintaining and developing sales opportunities and contacts. On the go yet always close to the customer

Time tracking in the home office

With projectfacts, employees record their attendance times from anywhere. Because that is the task of online time recording. Through the various check-in and check-out options, such as via PC, tablet or smartphone, employees are flexible about where they work. For a better distinction of which employee is working where, the system differentiates between office time, external time and home office. This gives you a direct overview of where your employee currently is, and you can also view this data from the past.

Creating quotes and invoices in the home office

Can I also write my invoices from home? Yes, with the integrated invoicing module, projectfacts allows invoices, orders and much more to be handled from home. You can find all invoices and receipts directly in the system. New incoming invoices can also be conveniently added to the system via drag & drop. The many links within the system let automation simplify your work, such as the automatic creation of quotes.

Customer service in the home office thanks to the ticket system

With the integrated ticket system, employees can continue to provide support even when working in the home office. With the online ticket system you can organize and manage all communication in your company. Whether it’s customer inquiries that need to be answered or internal agreements, this works just as well in the office as it does from home. All you need for this is a working internet connection.

Communication in the home office

One major disadvantage of home office is that arrangements with colleagues cannot be made in person, which is why it is important to use a communication tool that allows for quick and easy exchange. In projectfacts there are many ways to communicate with each other. On the one hand, there is a team chat, as one knows from classic chats, for quickly coordinating with a colleague or the team. In addition, projectfacts has an integrated forum where important points can be discussed and surveys can be conducted.

For important information, there is the company-internal wiki, where every employee has access to the stored information and data. For exchanging files, such as images or PDF files, there is the file module.

Managing tasks in the home office

Tasks can also be managed in the home office. For this purpose there is, on one hand, the open items module, in which tasks can be stored and distributed to employees. In addition, there are the agile boards. Here employees can create their own task boards for themselves alone or for the team, in order to keep track of current tasks and their status. Here too, tasks can be moved into colleagues’ columns via drag & drop.

Benefits of home office