projectfacts and Germany

You create, send and receive invoices in the ZUGFeRD and XRechnung formats. Both are based on the European standard EN 16931. Incoming e-invoices are read out and the invoice data is transferred directly into your document, so nobody retypes anything. The format can be set per customer. More on this on the e-invoicing page.

On request, every invoice carries a GiroCode. Your customers scan it with their banking app, the transfer details fill in by themselves and only need to be approved.

You record the tax rate on the article. Where the tax does not apply, you assign the reason its own contra account: services to other EU countries subject to a recapitulative statement, services to non-EU countries, or another reason for exemption. The note on the reversal of tax liability under § 13b UStG appears on the document automatically. More on this under invoicing.

You hand booking data, receipts and invoices to your tax adviser digitally. The export covers, among other things, invoice date, document number, amount, currency, debtor and revenue account. Many customers work through DATEV Unternehmen Online and do not have to configure the export at all.

You store revenue accounts individually and link them to your articles, so every line lands on the right account automatically. The DATEV booking batch is available for the handover. More on this under financial accounting.

If your accounting department works with a different program, you export the booking data as a freely configurable CSV file, with your own columns, your own date format and a selectable character encoding.

The stored public holiday calendar reaches at least two years into the future and reports back by itself when it runs out. National and regional holidays are maintained separately, so locations in different federal states are mapped correctly. Christmas Eve and New Year's Eve can be kept as half holidays if that is how your company handles them.

Your staff record attendance and project times at their computer, on mobile or at a terminal. Break rules, overtime accounts with a traffic light and vacation requests with approval all run in the same system. The basics are on the working time recording page.

You settle meal allowances and accommodation costs at the rates applying in Germany, and for trips abroad with the country-specific allowances. More on this under travel expense reports.

By default projectfacts runs in a data centre in Frankfurt am Main, so your staff and customer data does not leave Germany. Anyone with their own requirements can operate projectfacts on their own server.

projectfacts has been developed by 5 POINT AG in Darmstadt since 1999. Your contacts, support and consulting sit in the same place, in the same time zone.

A company with offices in Hesse and Bavaria runs two public holiday calendars side by side. If an employee moves, you add a new period starting from the move. From then on the new calendar applies, the months before it stay unchanged, and the annual report is still correct.

Head office works in euros, books through DATEV and settles under German rules. The subsidiaries in Zurich or Vienna use the same system with their own vacation rules, public holidays and tax cases. Reports come together at head office in euros, converted at the rate belonging to each document's date.