ERP software for personnel service providers
The online ERP software for personnel service providers. Digitize your business processes with CRM, time recording and project management.
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What is software for personnel service providers?
Software for personnel service providers supports personnel planning, scheduling, time recording and the billing of project assignments. It brings the administration of employees, skills and customer orders together in one place, so that temporary staffing and temporary agency work run without separate isolated solutions.
projectfacts is one such all-in-one solution from Germany: personnel planning, time recording, HR administration, CRM and invoicing work together in a single system. This is how personnel service providers plan, record and bill their assignments end to end. The data is held in compliance with the GDPR, Made and Hosted in Germany.
Which features does software for personnel service providers need?
Anyone comparing software for personnel service providers will find the same areas of work with almost every vendor. They make a useful checklist for your own selection. The following overview shows which of them projectfacts covers and where the boundary lies.
Included in projectfacts
- Scheduling and assignment planning: long-term outline planning, broken down to day-by-day availability if required
- Skills and qualifications: professional, language and social competencies in the HR profile, usable directly as a filter for planning
- Time recording on client assignments: in the browser, via the app and with the time matrix for whole weeks
- Travel expenses for on-site assignments, recorded together with the project times
- Flexible billing: separate service rates per client, skill level and duration, as well as for onsite and remote
- CRM and ticket system: client companies and incoming applications on the same data basis
- Handover: records per assignment, supplements for preparatory payroll, DATEV interface
Not included in projectfacts
projectfacts does not carry out the legally binding wage and salary payroll. The software prepares the data; the payroll itself is then run by your tax adviser or in your payroll program.
projectfacts does not automatically check the requirements of the German Temporary Employment Act (AÜG), so it checks neither equal pay nor sector-specific pay supplements nor maximum assignment periods.
projectfacts does not connect to job boards with automatic candidate matching. Instead, applications come in through the ticket system and are processed further there.
Plan project assignments perfectly
projectfacts offers you the ERP software for personnel service providers that you have been looking for. Thanks to practice-oriented resource planning, integrated skills management and flexible billing, you will reach your goal. Simple time recording and the handling of travel expenses are available for your employees.
Benefit from many advantages that make your daily work easier:
- Personnel planning Plan your human resources effectively and according to skill.
- Time recording Record times online in the cloud anytime, anywhere.
- HR administration Record and document HR data comprehensively and digitally.
- Project invoicing Invoice recorded project times directly to your customers.
A look at our satisfied customers shows that projectfacts is ideally tailored to the needs of personnel service providers. Read the "Success Story" of WAHLER Human Resources with projectfacts to get an impression. Across industries, you can also find a suitable starting point via the software for service providers.
"projectfacts offers us a comprehensive solution for managing our customer projects and the associated administrative processes. Thanks to the smart functions, we can organise our administration efficiently and concentrate on the essentials – our customers." – Michael Wahler, Managing Director of WAHLER Human Resources
Highlights of the ERP software for personnel service providers
Whether classic temporary staffing, temporary agency work or project-based personnel services: the following features show why projectfacts works as software for personnel service providers and as an ERP for the sector. From capacity planning through mobile time recording to flexible billing, everything works together in a single system.
Comprehensive capacity planning
Capacity planning is key for personnel service providers. It is the only way to control the project deployment of your experts. In projectfacts, you have both a rough and long-term as well as a detailed and short-term employee schedule at your disposal. On the one hand, you can see which employees are scheduled for the next few months, and on the other, you can see their availability on a daily basis. You will quickly know when the next project assignment can start.
More on personnel planning
Flexible time recording
Your experts work either on site at the customer's premises or remotely. This is precisely why you need time recording software that you can operate from anywhere. The time matrix is particularly useful for long-term project assignments. A week's work is booked in just a few seconds. Mobile time recording via the app is also no problem. This is combined with comprehensive travel expense accounting for your on-site assignments.
More on time recording
HR portal for managing your experts
When planning staff deployment, you don't just need to know whether the employee is available. It is also crucial to know whether the expert has the skills that the customer needs. The integrated HR portal in projectfacts, your personnel service provider software, allows you not only to manage your employee contracts but also to store employee skills. These skills are available to you when scheduling your employees. This is how your personnel services run successfully.
More on HR administrationAcquisition and recruiting: a two sided market
Personnel service providers operate on a two sided market: they look after client companies and candidates. In projectfacts both sides run on the same data rather than in two separate systems.
Winning and keeping client companies
The business lives on long term client relationships, which means systematic CRM. Even with the volume of contacts and activities that is normal in this sector, the information stays together: contact details on a business card, recent activities on a timeline.
- Move between individual contacts and organisations
- Store your own contact types and forms of address
- See every linked document: quotations, orders, invoices
- Trace where a given member of staff was last deployed
Channelling applications through the ticket system
Applications arrive as tickets and land in the right place straight away. Automatic replies can be set up, promising contacts move into the CRM, interview dates into the calendar. During onboarding you file the CV and references directly in the digital personnel file. How the ticket system works is covered on its own page.
Skills and competencies as a planning basis
Project assignments often call for particular qualifications: languages, programming knowledge, a specialist field or simply a driving licence. In the HR profile of the digital personnel file you store professional, language and social competencies, group them and rate them individually.
When planning you then draw on exactly the people who match the requirement profile. CVs, profiles or skill overviews can be passed straight on to interested client companies.
Flexible billing of project assignments
Your invoicing may vary depending on the project, employee or customer. With projectfacts, you are flexible in the online billing of your project assignments. You can store different service rates, for example for onsite and remote. By booking the employee's time, projectfacts recognises directly which service rate is being billed. Billing different skill levels or durations is also intuitive and simple.
More on project accountingFrom recorded time to the invoice and into payroll
For personnel service providers, the end of the month decides whether the software holds up: the hours your employees have booked at the client's site have to become a verifiable invoice and clean payroll data. In projectfacts this is one continuous chain rather than an export route between three programs.
Records per assignment
Every booked time is linked to the client order and to the employee deployed. This produces the timesheet that your client company wants to see with the invoice, without anyone having to compile Excel lists.
Invoice by service rate
The stored service rates apply automatically, depending on onsite or remote, skill level and duration. Project accounting pulls the approved times straight into the invoice to your client company.
Preparatory payroll
Overtime and supplements for night and weekend work are bundled and ready for preparatory payroll. The legally binding payroll is then handled by your tax adviser or your payroll program. Financial data goes to your tax adviser via the DATEV interface.
Who is projectfacts a good fit for as software for personnel service providers?
A good fit
If you place or supply skilled staff on a project basis and plan according to qualifications: engineering and IT services, consulting, interim assignments, temporary staffing in project business.
In other words, wherever qualifications, availability, time recording at the client's site and flexible billing belong together, and German hosting and GDPR compliance matter to you.
Less suitable
If you are looking for a pure temporary staffing suite for classic temporary agency work in high-volume industrial staffing, one that automatically checks equal pay, sector-specific pay supplements and maximum assignment periods and runs the payroll itself.
projectfacts supplies the planning, time and billing data for this and hands it over, but it does not check the requirements of the AÜG for you.
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Enquire nowWhy you should rely on projectfacts
Years of experience
Satisfied users
Made & Hosted in Germany