Training management for providers and academies
The training management software for training institutes, academies and course providers. Plan, organise and invoice your seminars in a single solution.
Enquire nowWhat is training management software?
Training management software brings the organisation of seminars and courses together in one place: scheduling dates and trainers, managing participants, communicating with them, providing materials and invoicing the services delivered. projectfacts is an all-in-one solution for training providers, academies and institutes – developed in Germany, GDPR-compliant and hosted entirely in Germany.
Unlike tools for small single operators, the focus is on organisations with several trainers, many participants and a running seminar operation. You manage your seminars as projects, plan resources centrally and keep track of occupancy, communication and invoicing. Across sectors, you will also find the right entry point via our software for service providers.
„projectfacts provides us with a comprehensive solution for managing our customer projects and the associated administrative processes. Thanks to the smart functions, we can organise our administration efficiently and concentrate on what matters most – our customers.“ – Michael Wahler, Managing Director of WAHLER Human Resources
Highlights of the training management software
Plan and organise seminars
Set up every seminar as its own record and keep an eye on dates, capacity and occupancy. Using resource planning and personnel planning, you schedule trainers and rooms precisely by qualification and availability. This way you see at a glance which seminars are staffed and where places or trainers are still missing.
Manage trainers, freelancers and skills
Manage permanent trainers and external freelance trainers together in one place. Using the integrated skill management, you record the relevant competencies and topics for each trainer and schedule seminars specifically by these skills. Via personnel administration you also see the history of seminars already delivered per trainer – for records, quality assurance and your next planning round.
Manage participants and provide materials
You maintain all participants, companies and contacts centrally in the CRM – including booking history and further documents. For each seminar, you provide participants with their own data room containing scripts, tasks and materials. Via project documentation, all documents are stored in a structured and protected way in one place.
Communicate with your participants
Keep your participants automatically up to date. Via campaign management you send invitations, reminders and tasks in bulk by email to all participants of a seminar. Individual queries run in a structured way through the ticket system, so that no message is lost and every case remains traceable.
Invoice seminars flexibly
With projectfacts you invoice your seminars at the push of a button instead of writing invoices by hand. The order bundles the booked services and invoices them as you wish – as a fixed seminar price, per participant, as a company contingent or based on effort. Different rates, for example for on-site and online seminars, are stored once and applied automatically. Read more under invoicing and project accounting.
Make your processes more efficient
With projectfacts you digitise and optimise your entire seminar operation. You save time on administration, keep track of resources, participants and invoicing, and work with flexible, adaptable software that grows with your organisation.
Bring your training management into one solution. Try it now!
Enquire nowWhy you should choose projectfacts
Years of experience
satisfied users
Made & Hosted in Germany