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Digitalise your business processes with software that adapts to your workflows

Map, improve and automate your established business processes, instead of forcing them into a standard schema.

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What does it mean to digitalise processes?

Digitalising processes means moving a company's workflows from manual, scattered steps into a single, end-to-end digital system, and automating them wherever they repeat. This process digitalisation works best when it takes up your existing workflows and improves them along the way, instead of subjecting them to someone else's schema. projectfacts is exactly this kind of software: an individually adaptable business software from 5POINT AG in Darmstadt that maps, improves and automates your business processes digitally.

The difference from many other solutions: the software follows the company, not the other way around. Fields, workflows, forms, reports and automations are tailored to your specific case, by configuration, not through expensive bespoke development. That way the process advantage you have built up over the years is preserved, and digitally it becomes even better.

Advantages when the software adapts to your processes

Your workflows stay yours

Established, differentiated processes are often your competitive advantage. projectfacts maps them instead of forcing them onto a standard. You carry on working as before, just digitally, faster and with noticeably less manual effort.

Less friction, more automation

Because forms, fields and workflows fit your processes, detours and duplicate data entry fall away. projectfacts automates recurring steps, so your team can concentrate on the actual work.

Grows with you, not rigid

When your processes change, the software changes with them. You set up new workflows, reports or automations without switching systems. That way projectfacts grows with your company.

Digitalisation of business processes with projectfacts

Your processes, digital

We digitalise your individual processes

The focus is not on our templates but on your workflows. projectfacts takes up your individual, grown processes and maps them digitally, exactly as they fit your company. Advice and software come from a single source: not a mere software rollout, but a guided journey.

So that the system fits precisely in the end, we first analyse your company. The rollout runs in four steps:

  • 1. Analyse: we record your existing business processes, and your concrete ideas of how they should be mapped.
  • 2. Improve: together we identify friction points and improve the processes before they go digital.
  • 3. Map: fields, forms, workflows and reports are tailored to your specific case by configuration.
  • 4. Automate: the software takes over whatever repeats, so you gain time for what matters.
More on the implementation process

Already know how your processes should look? All the better.

Often our customers do not come with a blank sheet, but with a clear idea: which fields they need, how a form should look, which path a task takes, which report should come out at the end. That is exactly when projectfacts comes into its own.

Because what you want can, in the vast majority of cases, be mapped by configuration, without a single line of program code. We, or you yourself, set up fields, forms, workflows, automations and reports directly in the system. That is faster and considerably cheaper than bespoke development, stays upgradeable and keeps you independent: if your idea changes, you change the configuration, instead of waiting for the next development cycle.

Open, not closed

Part of your system landscape, not its replacement

Optimised processes do not stop at the edge of one piece of software. Through an extensive open API, projectfacts connects third-party systems and fits into your existing IT landscape instead of replacing it. That way projectfacts remains part of a connected ecosystem, and the system world you have built up over the years stays in place.

  • Connect existing systems via the open API
  • Data flows between the applications instead of being maintained twice
  • projectfacts as the core, not a closed block
More on integrations & API

Let us take a look at your processes

In a free consultation we analyse your workflows and show how projectfacts maps, improves and automates them. No obligation and on equal terms.

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Adaptable software or a standard solution: which suits you?

Not every company needs software that adapts to grown processes. Sometimes the opposite is the better route: a standard solution that brings proven best-practice workflows with it from the start. It is quick to get going, lean and predictably affordable, in return you adopt the preconfigured process instead of defining it yourself.

For that case, the same company (5POINT AG) offers the sister product teamspace: the preconfigured all-in-one standard for service providers who want to get started quickly and without a big project. Both products cover the same functional range. The choice is not decided by the range of features but by one question: should the software adapt to your company (projectfacts) or your company follow a proven standard (teamspace)?

projectfacts and teamspace compared

projectfacts
The software follows the company.
teamspace
The company follows the software.
Core philosophy
Software adapts to your processes
You adopt proven standard processes
Suits
Grown, differentiated workflows
Workflows that may follow a standard
Adaptation
Fields, workflows & reports individually configured
Deliberately preconfigured and lean
Rollout
Analysis, concept, customising: fits exactly in the end
Preconfigured and ready, fast rollout
Integration
Open API, part of your system landscape
All-in-one from a single source
Ideal if you …
want to map & automate mature processes
want to start quickly, lean and affordably

Which solution suits whom?

projectfacts suits you if your processes are already established and differentiated and should carry on exactly as they are, just digitally, improved and automated. If an open API to connect your existing system landscape and advice from a single source matter to you, you are in the right place.

A standard solution such as teamspace suits you better if you want to start quickly, lean and predictably affordably, and are ready to adopt proven best-practice workflows instead of defining them yourself.

Not sure? That is exactly what the free initial conversation is for. We look at your processes together and tell you honestly which route, adaptable software or a standard solution, is the right one for you.

Together we find out what suits you

In a 30-minute consultation we look at your processes and honestly recommend the right solution: projectfacts or teamspace. With no sales pressure.

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Any questions? We have the right answer!

Give us a call, send us an email or take a look in our FAQ section. We are happy to answer your questions!

Contact to the FAQ to the help centre

Frequently asked questions

What does it mean to digitalise processes?
Digitalising processes means moving a company's workflows from manual, scattered steps into a single, end-to-end digital system and automating recurring steps. projectfacts is an individually adaptable business software that maps, improves and automates your grown business processes digitally, instead of forcing you into a fixed standard schema. That way your team gains time and works without isolated tools.
What does 'software that adapts to processes' mean?
It means that fields, forms, workflows, reports and automations are tailored to your specific workflow, by configuration. You carry on working as usual, just digitally and automated, instead of adapting your processes to a rigid software schema. The principle behind it: the software follows the company, not the other way around.
Is projectfacts a bespoke software?
No. projectfacts is adaptable standard software, not bespoke development. The adaptation to your processes happens through configuration, not through expensive, individually programmed code. That gives you a solution that fits your workflows exactly, without the cost and risk of genuine bespoke software.
What if I already have concrete ideas about how my processes should be mapped?
All the better. Many customers already come with clear ideas of which fields, forms, workflows and reports they need. That is exactly where projectfacts comes into its own: in the vast majority of cases this can be implemented by configuration, without a single line of program code. That is faster and cheaper than bespoke development, stays upgradeable and keeps you independent, because the configuration can be adjusted at any time.
How does process optimisation with projectfacts work?
In four steps: first we analyse your existing business processes, then we improve them together, next we map them in projectfacts by configuration, and finally we automate whatever repeats. Advice and software come from a single source. Find out more under implementation process.
Which business processes can projectfacts map?
projectfacts bundles project management, time tracking, CRM, invoicing, ticketing and HR in one system. Because all areas work on a shared data basis, the processes mesh seamlessly instead of sitting in separate isolated tools. The functions give an overview.
What is the difference between adaptable software and a standard solution?
Adaptable software such as projectfacts adapts to your company, ideal for grown, differentiated processes. A standard solution brings proven best-practice workflows preconfigured; you adapt to the software. That is faster and cheaper, but less individual. For that, the same company (5POINT AG) offers the sister product teamspace.
When is a standard solution such as teamspace the better choice?
When you want to start quickly, lean and predictably affordably and are ready to adopt proven standard processes instead of defining them yourself. teamspace is the preconfigured all-in-one standard for service providers who want to get going without a big implementation project. In the free initial conversation we find out together which route suits you.
Can projectfacts be connected to existing systems?
Yes. projectfacts offers an extensive open API to connect third-party systems and embed the software in your existing system landscape. That way projectfacts remains part of your connected ecosystem instead of being a closed block. Find out more under integrations.
Is my data hosted in Germany in line with GDPR?
Yes. 5POINT AG develops and operates projectfacts in Germany, and hosting is GDPR-compliant in German data centres. Alternatively, you can also run projectfacts on your own servers.