Software for preparing wages and salaries

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What is preparatory payroll software?

Wage and salary payroll software, in the preparatory sense, collects and structures all payroll-relevant data (master data, fixed and variable salary components, commissions, surcharges and overtime) and makes it available ready for export for wage and salary payroll.

projectfacts is exactly this kind of solution for preparatory payroll: the actual, legally binding payroll is then carried out by your tax adviser or your payroll program, and projectfacts supplies the complete, verified data basis for it.

The optimal basis for your payroll accounting

As software for wage and salary payroll, projectfacts offers you all the information you need for your payroll accounting. You enjoy numerous benefits thanks to the integration. This is also noticeable when it comes to wages and salaries.

The integrated system contains all information on important salary topics. All master data comes from the employee file, commissions can be calculated automatically on the basis of the regulations and you have an overview of overtime at all times.

For complex bonus regulations and surcharges, e.g. for night or weekend work, projectfacts takes care of the calculations for you and makes the preparation for your payroll accounting as simple as possible.

Advantages of the payroll accounting software

Employee data

All data relevant to payroll can be found in one central location in the software – the digital employee file. With the appropriate authorisation, you can access your employees' contact and contract data directly here and use it for payroll.

Commissions and expenses

Commissions, bonuses and surcharges can be comprehensively managed in the system. All relevant amounts are calculated automatically and can be imported directly into payroll accounting. The same applies to expenses such as travel costs.

Overtime

The integrated time recording function allows you to record your employees' working hours seamlessly. This means you always have an overview of any overtime worked. It can easily be released for payment – either per month or at the employee's request.

Master, salary and contract data

In projectfacts, you have a separate digital file for each employee in personnel administration, from which you can access all information. It includes:

Master data (name, address, date of birth, bank details, tax class, etc.)
Contract data, such as fixed and variable salary components
Internal and external hourly rate
Commissions, bonuses and surcharges
Overtime
and much more…

Commission and expenses

With projectfacts, you enjoy all the benefits of an integrated system. This saves you a lot of time in data maintenance and transfer. Because you define commission rules in the project with projectfacts, the rest happens automatically.

Commissions

As soon as the project is invoiced, the commissions of the employees involved are also marked for payment. You can differentiate between performance and sales commissions. Thanks to the automatic calculation of surcharges and commissions, you can export all the information you need for payroll accounting at the touch of a button.

Expenses

Expenses, travel costs etc. can also be processed simply and directly via the system. projectfacts also converts other currencies, making the software the ideal assistant for any form of accounting. And for your employees, travel expense accounting can be completed in just a few seconds, even when on the move, thanks to digital receipt capture.

Documentation and payment of overtime

In projectfacts, you can see at a glance which payments your employee should receive. This includes all costs and overtime. It's up to you whether you want to pay out overtime monthly or at the employee's request. Not only do you have an overview of everything, your employees can also see whether their expenses have been settled.

Document overtime directly via the recorded working time
Pay out overtime according to rules or at the employee's request

Preparing payroll accounting: saving time through integration

projectfacts provides you online with all the information you need for payroll. This includes fixed and variable salary, commissions, paid overtime and much more.

Thanks to the high level of integration between project, time recording and invoicing, projectfacts provides you with all the relevant information and data you need for payroll. All you have to do is send the export to your payroll department.

Digitise your preparatory payroll – quickly & easily with projectfacts

With the wages & salaries tool from projectfacts, you always have all the information about your wages at your fingertips. And in compliance with data protection regulations. See for yourself and test projectfacts!

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Wage & salary payroll software at a glance

Master and salary data

In a safe place and always to hand

Commission and bonuses

Automatic determination and calculation of surcharges

Export at the touch of a button

Of all data relevant to payroll accounting

Still have questions? We have the right answer!

Give us a call, send us an e-mail or take a look at our FAQ section! We will be happy to answer your questions!

Frequently asked questions

What does the wage and salary payroll software from projectfacts do?

projectfacts prepares your payroll accounting and centrally provides all relevant information such as master data, commissions, surcharges and overtime. You then carry out the actual payroll accounting with the exported data.

Does projectfacts handle the complete wage and salary payroll?

No. projectfacts handles preparatory payroll: the software bundles all payroll-relevant data and makes it available ready for export. Your tax adviser or your payroll program then produces the legally binding wage and salary payroll from this data.

What does preparatory payroll mean?

Preparatory payroll means continuously recording all the information needed for payroll (master data, fixed and variable salary components, commissions, surcharges and overtime) and making it available, checked, for export, so that the actual payroll can be carried out quickly and without errors.

Where does the employee data for payroll come from?

All data relevant to payroll can be found in one central location in the digital employee file. With the appropriate authorisation, you can access contact and contract data directly and use it for payroll.

How are commissions and surcharges calculated?

Commissions, bonuses and surcharges can be comprehensively managed in the system and are calculated automatically. For complex bonus regulations and surcharges, such as for night or weekend work, projectfacts takes care of the calculations for you.

How do I keep track of overtime?

Thanks to the integrated time recording, you record your employees' working hours seamlessly and can see overtime worked at any time. It can be released for payment monthly or at the employee's request.

Can I process expenses and travel costs via projectfacts?

Yes, expenses, travel costs etc. are processed directly via the system. projectfacts also converts other currencies, and thanks to digital receipt capture, your employees can complete travel expense accounting even when on the move.

How do I transfer the data to my payroll department?

Thanks to the integration of project, time recording and invoicing, projectfacts provides all the data required. At the touch of a button, you export fixed and variable salary, commissions and paid overtime and transmit the export to your payroll department.

Is the preparation of wages and salaries compliant with data protection regulations?

Yes, with projectfacts you have all the information about your wages at hand – and in compliance with data protection regulations. Access is via an authorisation system.